If you have looked through the AGA website and still have questions about the conference, some of the information below may help. If not, please give us a call at 800.AGA.7211 or e-mail us at meetings@agacgfm.org.
 

 

When and where will the conference be held?
This year’s conference will be held Sept. 16-17, 2009, at the Ronald Reagan Building and International Trade Center, located at 1300 Pennsylvania Ave., NW, Washington, D.C. 20004.

The Ronald Reagan Building is located next to the Federal Triangle Metro Station, connected by the Orange and Blue lines.

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What is the cost of registration? How can I register for the conference?
Click here to view the registration fees.

1.       Register online with a credit card and save!

2.       You may also register by fax or mail. Click here to print the registration form

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Can I register to attend just the Exhibit Hall?
Sorry, AGA does not offer “Exhibit Hall Only” registration.

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Can I volunteer to work at the conference in exchange for registration?
Thank you for your interest in volunteering at AGA’s upcoming conference. We value your time, contribution and enthusiasm. AGA does need help from a limited number of volunteers to provide assistance during the conference. As a volunteer, you will play an essential role by helping with bag stuffing, registration, session monitoring and other tasks throughout the conference. In appreciation for your time, AGA will provide each volunteer with a complimentary conference registration.

Preference is given to AGA members who already plan to attend the conference and do not require assistance with travel/hotel expenses, and individuals who are able to work several shifts during the conference. AGA does not reimburse for parking, bus fare, taxi or any other ground transportation fees incurred by getting to and from the conference.

If you’re interested in volunteering, please send an e-mail to meetings@agacgfm.org and we’ll follow up with you. We appreciate your interest and willingness to help. Thank you.

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What is my AGA member ID number? What is my password?
Your LOGIN is your MEMBER ID NUMBER, and your PASSWORD is your first initial and last name (no spaces). If you do not have this information, please contact Rica Muhammad at 800.AGA.7211, ext. 303, or e-mail her at rmuhammad@agacgfm.org.

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What is included in my registration package?
A full conference attendee registration package includes the opportunity to earn up to 14 CPE hours, entrance to the Exhibit Hall, education sessions and official conference activities, two breakfasts, four refreshment breaks, two luncheons, one reception and a registration tote bag.

AGA’s conference sponsors help defray the costs of the overall event. All of the meals, coffee breaks and receptions (listed above) are included in your registration fee, regardless of whether they are sponsored by a private sector organization.

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If a luncheon, reception or refreshment break is not sponsored, does that mean it will not be provided?
No. AGA’s conference sponsors help defray the costs of the overall event. All of the meals and food and beverage events included in your registration package (listed above) will be provided regardless of whether the meal/break has been sponsored.

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What should I do if I have a special dietary request?
AGA selects lunch menus we hope everyone will enjoy. We realize that some individuals have dietary restrictions and food allergies.

Attendees who notified us about food allergies or dietary restrictions that prevent them from eating the standard entrée selection are provided with a vegetarian/vegan meal based as closely as possible on their specific dietary needs.

Due to the large number of attendees, substitutions to the vegetarian meal or the standard conference meal may not be possible. Please make alternative meal arrangements if you have several food allergies or very specific dietary restrictions, as our food and beverage options may not meet your needs. 

AGA will do its best to accommodate all dietary requests; however because the focus is on food allergies, we cannot always guarantee requests such as low-fat, low-salt, low-carb, sugar-free, etc. Alternate desserts may not be available.

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What should I do if I require special accommodations?
AGA strives to hold meetings that are accessible to all. Please tell us what you require to help make your participation more enjoyable and meaningful. If you require special assistance, auxiliary aids or other reasonable accommodations to fully participate in this event, please let us know. There is space on the registration form to indicate any special needs you may have. Any information regarding your disability will remain confidential.

Because many arrangements require early planning, requests received onsite cannot be guaranteed; however, we will make every attempt to accommodate you.

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What should I wear?
Business casual attire is appropriate for all conference activities. We recommend that you dress in layers and bring a sweater or jacket to the sessions in case the room temperature is not comfortable for you.

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What is your policy regarding name badges and guests?
Please remember to wear your badge when attending AGA functions. This allows you access to conference sessions, social events and the Exhibit Hall. Your badge is proof of registration; without it, you will not be allowed to participate in any conference activities.

Spouses and guests are welcome to join you and attend the receptions and social events; however, guests must be accompanied by a registered attendee wearing a name badge.

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How will I know that AGA has received my registration form?Confirmations will be e-mailed to the address provided on your registration form (or faxed/mailed if no e-mail address is provided) within five to 10 business days after receipt of your registration and payment (or purchase order).

If you do not receive confirmation within three weeks of submitting your registration form with payment, contact your accounting office to confirm the form was actually sent and then e-mail Jennifer Varua, jvarua@agacgfm.org, for further research.

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Can I get a refund if I need to cancel my registration?
Refunds, less a $50 processing fee per registrant, will be granted for cancellations received in writing at the AGA National Office by Aug. 31, 2009. Refunds will not be granted for cancellation after this date. “No-shows” are responsible for full conference payment.

·        Please e-mail your cancellation request to Jennifer Varua, jvarua@agacgfm.org, or fax to 703.684.6933.

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If I am unable to attend the conference, can I send someone in my place?
Yes. If you are unable to attend the conference and have already registered, you may designate another person to take your place. Complete a registration form for the new attendee and indicate the name of the individual that is being replaced. Membership status is not transferable. Additional fees may be required based on the replacement's membership status.

·        Substitutions must be made in writing. Please fax to Jennifer Varua at 703.684.6933, or e-mail to jvarua@agacgfm.org. 

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How can I get a receipt for my registration?
Your confirmation letter serves as your official receipt. If you need another form of documentation, please contact Jennifer Varua at 800.AGA.7211, ext. 322.
 
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How can I see who is registered for the conference?Approximately two weeks before the conference, all registered attendees will receive an e-mail providing a link to the registrant list. The roster will be updated approximately two weeks after the conference. If you did not include your e-mail address on your registration form, please contact Jennifer Varua, jvarua@agacgfm.org, by phone at 800.AGA.7211, ext. 322.

Registration lists are provided as a service for conference attendees, offering a convenient way to network with colleagues. The data provided in these lists may not be harvested, sold to others, incorporated into a database, used to generate mailing lists, or employed for any promotional purpose.

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How can I get a copy of a speaker's PowerPoint presentation?
Any presentations made available to us will be posted on our website. Approximately two weeks before the conference, all registered attendees will receive an e-mail providing a link to the conference PowerPoint presentations. This page will be updated on an ongoing basis to include new presentations as they are received. Please remember that not all speakers use PowerPoint and/or do not provide copies of their presentation to AGA.

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