Dates & Location
This year’s conference will be held Sept. 16–17, 2009, at the Ronald Reagan Building and International Trade Center, 1300 Pennsylvania Ave., NW, Washington, D.C. 20004.
The Ronald
Reagan Building is located next to the Federal Triangle Metro
Station, connected by the Orange and Blue lines.
Onsite Registration & Check-In
Registration is located in the Amphitheater Foyer on the Concourse Level of the building. Please stop by the Registration Desk to receive your name badge, tote bag, CPE tracking tickets and other conference materials. Registration is open during the following hours:
Wednesday, Sept. 16
6:30 a.m. – 4:30 p.m.
Thursday, Sept.
17
6:30
a.m. – 4:30 p.m.
Conference Attire
Business casual attire is appropriate for all conference activities. We recommend that you dress in layers and bring a sweater or jacket to the sessions in case the room temperature is not comfortable for you.
Name Badge Policy
Please remember to wear your badge when attending AGA functions. This allows you access to conference sessions, social events and the Exhibit Hall. Your badge is proof of registration; without it, you will not be allowed to participate in any conference activities.
Spouses and guests are welcome to join you and attend the receptions and social events; however guests must be accompanied by a registered attendee wearing a name badge.
Special Assistance
Should you need assistance during the conference, please stop by the Registration Desk or look for AGA staff. In cases of a medical emergency, you may also dial “1316” on any house phone.
Lost and Found
For your convenience, a lost and found box is kept at the Registration Desk, where you can bring found items or report lost items. AGA is not responsible for lost personal property.
No Smoking Policy
For the comfort and health of all attendees, smoking is not permitted at any AGA function. The Ronald Reagan Building and International Trade center is a non-smoking facility.
Responsible Drinking Policy
Recognizing the emphasis on networking through receptions and social events and the potential for alcohol abuse, AGA encourages attendees to drink responsibly. Supporting this policy, AGA offers nonalcoholic beverages at all functions where alcohol is served. Alcohol will not be served to anyone under the age of 21.
Cell Phone and PDA Policy
As a courtesy to speakers and other attendees, please refrain from the use of PDAs or cell phones during presentations. We ask that you kindly turn off your phone/PDA or set it to vibrate and leave the session if you receive a call.
Photography Disclosure
AGA takes photographs during its meetings and events for use in Association advertising, newsletters and other promotional materials, whether in print, electronic or other media, including the AGA website. By participating in this conference you grant AGA the right to use your name and photograph for such purposes.
Allergies/Dietary Restrictions
AGA selects lunch menus we hope everyone will enjoy. We realize that some individuals have dietary restrictions and food allergies.
Attendees who
notified us about food allergies or dietary restrictions that
prevent them from eating the standard entrée selection are
provided with a vegetarian/vegan meal based as closely as
possible on their specific dietary needs.
Due to the large number of attendees, substitutions to the
vegetarian meal or the standard conference meal may not be
possible. Please make alternative meal arrangements if you have
several food allergies or very specific dietary restrictions, as
our food and beverage options may not meet your needs.
AGA will do its best to accommodate all dietary requests; however because the focus is on food allergies, we cannot always guarantee requests such as low-fat, low-salt, low-carb, sugar-free, etc. Alternate desserts also may not be available.
People with Disabilities
AGA strives to
hold meetings that are accessible to all. Please tell us what
you require to help make your participation more enjoyable and
meaningful. If you require special assistance, auxiliary aids or
other reasonable accommodations to fully participate in this
event, please let us know. Indicate any special needs you may
have on the registration form. Any information regarding your
disability will remain confidential.
Emergencies and Personal Safety
To help ensure your personal safety and peace of mind throughout the conference, we have included your emergency contact information on the back of your name badge. There is also space to write down medical conditions or allergies. Please take a moment to verify that the information is correct and mark any changes on your badge.
As a reminder, if you require medical attention during the
conference please contact the Registration Desk, or dial “1316”
on any house phone.
Medical Facilities
If you require medical attention during the conference please contact the Registration Desk, or dial “1316” on any house phone. The nearest hospital is George Washington University Hospital, located at 900 23rd St., NW, Washington, D.C. 20037. PH: 202.715.4000 or 888.449.4677.
Business Services/Internet
The Ronald Reagan Building and International Trade Center provides wireless Internet access in all public areas of the building for a fee. To gain access to the wireless Internet system, simply turn on any WiFi-compatible PC or hand-held device. Select and connect to the strongest “AWOW Reagan Ctr” SSID signal from the list displayed in your wireless network connection utility. Finally, launch your Internet browser.
These easy-to-follow directions give you the flexibility to select a price and level of service that best suits your needs. If you have any questions, please access the help screen through the browser or your wireless device, call the 24-hour help line at 866.776.5851 or visit the concierge desks located at the entrances of the building.