Regional Coordinator Award

Please use this form to complete your nomination. Nominators should complete Sections I - IV and submit the nomination by the deadline. (These materials may be reproduced and distributed freely.)

Purpose and Overview

• Each year, AGA presents crystal awards to recognize AGA Regional Coordinators who have done an outstanding job in assisting chapters in the areas of certification, chapter assistance and development, education and membership/early careers.

• Receipt of the award reflects that the Regional Coordinator was willing to and has dedicated significant time and resources to further improve chapter operations.  

• AGA chapters, Regional Vice Presidents and Senior Vice Presidents for Regional Services (SVPRS) can make nominations. In case of a chapter making the nomination, the Chapter President or his/her designee shall approve the nomination.

• The National Coordinators for the four recognized Regional Coordinator functions will select the winners in consultation with the SVPRS.

• AGA presents one award per recognized Regional Coordinator function.

• AGA will nationally recognize the winning Regional Coordinators at a special awards ceremony during the Annual Professional Development Conference and Exposition.

Nomination

1. Nominee Information

                1. Regional Coordinator's name
                2. Regional Coordinator's region and function
                3. Phone number and e-mail address

1. Criteria and Evaluation

   The National Coordinators for Certification, Chapter Assistance and Development, Education and Membership/Early Careers will use the following criteria to evaluate and rank nominees.  Therefore, for each key factor listed below, describe in specific terms, the work or contribution that justifies the nomination.

   1.      Describe in detail the regional coordinator’s communications for assisting chapters, promoting AGA goals and initiatives, and helping chapters maximize their involvement in AGA programs and activities.  (30 points)

   2.      Show evidence of the comprehensive, diverse, and innovative efforts and/or successful results that benefit AGA by:

   - Proactively and routinely contacting chapter leaders and chairs to offer assistance in specific issues and program areas;

   - Helping to identify respective chapter chairs and encouraging the submission of chapter program plans by the CRP deadline;

   - Sharing successful practices with chapter representatives and regional team;

   - Discussing issues and concerns with the RVP and regional team and offering solutions;

   - Participating on routine telephone conference calls with the National Coordinator and other Regional Coordinators in their specific function from across the AGA and offering ideas, solutions and successful practices;

   - When applicable, working with multiple chapters on a State or regional project to help advance an AGA initiative (e.g., CGFM Month, SEA, Citizen Centric, etc.);

   - Providing routine written reports of activities to the National Coordinator and respective RVP and regional team; and

   - Actively participating in identifying, developing and establishing new chapters, including participating in new chapter formation meetings, disseminating the New Chapter Formation Manual and assisting potential members in completing the Petition to Form a New Chapter. Generally, this activity applies to Regional Coordinators for Chapter Development and Assistance, but could also involve other regional coordinators. (65 points)

   3.      Attending and participating in an AGA sponsored Sectional Leadership Meeting.  (5 points)

   Citation

   For use as the formal award citation, succinctly (using two or three sentences) describe the highlights of the accomplishments, particularly impact and results.
    

2. Nominator Information

   1. Full address of nominator (AGA will send you a copy of our letter to the nominee.)
   2. Phone Number and Email Address (in case we have questions about this package)
   3. Are you representing an AGA Chapter? ____ Yes, the __________________ Chapter ____ No
   4. Signature: ______________________________________________________
   5. Your AGA chapter leadership position, if applicable _____________________________________

How to Prepare and Submit Your Entry

• Please use this form to complete your nomination. Nominators should complete Sections I - IV and submit the original nomination by the deadline. (You do not have to send copies of the package.)
• The Microsoft Word version of this form are available online at http://www.agacgfm.org/membership/awards/.
• Please take care to ensure your nomination is a complete document and includes all the information requested. Do not submit several nominations bound by one cover letter that contains contact information - EACH nomination should be a stand-alone document.
• Electronic submissions should be ONE file, i.e. please do not send the description of accomplishments separate from the nominee's bio. Include all information in one e-file.
• Nominations may be submitted electronically, by fax, by mail, or in person.
• Include a high-resolution .JPG photo file of the nominee.
• File your submission by the deadline indicated below.
• Electronic nominations do not require original signature.

Deadline

• The original nomination package must be received by 5:00 pm Eastern time on Friday, March 6, 2009.
• Late nominations will be encouraged to resubmit the following year - they will not be returned.
• All applicants will be notified of the National Awards Committee's decision approximately 4-5 weeks after the deadline.

Submit Your Entry To

All nominations should be submitted to the attention of Michiyo Wheeler, AGA National Awards Committee Staff Liaison.

• Electronically: mwheeler@agacgfm.org 
• Fax: 703.548.9367
• Mail: 2208 Mount Vernon Avenue, Alexandria, VA 22301-1314
• Phone: 800.242.7211, ext. 321

Thank you for helping us pay tribute to the best and brightest!