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When and where will the conference be held? This year’s conference will be held Feb. 21 – 22, 2008 at the Ronald Reagan Building and International Trade Center, located at 1300 Pennsylvania Ave. NW, in Washington, D.C. The Ronald Reagan Building and International Trade Center is located next to the Federal Triangle Metro Station, connected by the Orange and Blue lines.
What should I wear? Business attire is appropriate for all conference activities. Meeting room temperatures vary, so consider bringing a sweater or jacket to the sessions.
Washington's average high temperature in February is 46 degrees and the average low is 29 degrees. Temperatures may vary from day to day so please plan accordingly. A coat check will be available.
How do I get a hotel room for the conference? Visit our hotel and travel section for details about reserving a hotel room and making other travel arrangements.
If I cancel my conference registration, is my hotel room automatically canceled and vice versa? No. You need to cancel each separately.
How can I register for the conference? 1. Register online with a credit card and save $25! 2. You may also register by fax or mail. Print the registration form.
What is my AGA member ID number? What is my password? Please contact our Customer Satisfaction Center at 800.AGA.7211, or e-mail Rica Muhammad at rmuhammad@agacgfm.org.
What is included in the registration package? A full conference attendee registration includes entrance to all education sessions and official conference activities, two breakfasts, four refreshment breaks, two luncheons, a registration tote bag and the ability to earn up to 14 CPE hours.
How will I know that AGA has received my registration form? Confirmations will be e-mailed to the address provided on your registration form (or faxed/mailed if no e-mail address is provided) within five to 10 business days after receipt of your registration.
If you did not provide a credit card, check or purchase order for payment with your registration, a confirmation will NOT be sent until full payment or a copy of your purchase order is received.
If you do not receive confirmation within four weeks of submitting your registration form with payment, contact your accounting office to confirm the form was actually sent and then e-mail Julie Cupp, jcupp@agacgfm.org, for further research.
Can I get a refund if I need to cancel my registration? Refunds, less a $50 processing fee per registrant, will be granted for cancellations received in writing at the AGA National Office by Feb. 8, 2008. Refunds will not be granted for cancellation after this date. “No-shows” are responsible for full conference payment.
Please e-mail your cancellation request to Julie Cupp at jcupp@agacgfm.org, or fax to 703.684.6933.
If I am unable to attend the conference, can I send someone in my place? Yes. If you are unable to attend the conference and have already registered, you may designate another person to take your place. Complete a registration form for the new attendee and indicate the name of the individual that is being replaced. Membership status is not transferable. Additional fees may be required based on the replacement's membership status.
Substitutions must be made in writing. Please fax to Julie Cupp at 703.684.6933, or e-mail to jcupp@agacgfm.org.
How can I get a receipt for my registration? Your confirmation letter serves as your official receipt. If you need another form of documentation, please contact Julie Cupp, jcupp@agacgfm.org, at 800.AGA.7211, ext. 322.
How can I see who is registered for the conference? Approximately two weeks before the conference registered attendees will receive an e-mail providing a link to the registrant list. The roster will also be updated approximately two weeks after the conference.
If you did not include your e-mail
address on your registration form, please contact Julie Cupp,
jcupp@agacgfm.org, at
800.AGA.7211, ext. 322 so that you will receive the attendee list
and other important updates. Registration lists are provided as a service for conference attendees, offering a convenient way to network with colleagues. The data provided in these lists may not be harvested, sold to others, incorporated into any type of database, used to generate mailing lists or employed for any promotional purpose.
If a luncheon, reception or refreshment break is not sponsored, does that mean it will not be provided? Are the meals solely provided by the sponsors? No. All of the meals and food and beverage events included in your registration package will be provided regardless of whether the meal/break has been sponsored. They are provided by AGA and are covered by your registration fees. Sponsorships help defray the costs of the overall conference and do not necessarily cover the cost of the specific meal or event.
What should I do if I have a special dietary restrictions or food allergies? AGA selects lunch menus we hope everyone will enjoy. We realize that some individuals have dietary restrictions and food allergies. As such, we have made arrangements to offer a vegetarian/vegan meal at lunch for individuals who are unable eat the entrée selection for that day.
· Please be sure to indicate on your registration form if you have any food allergies or dietary restrictions.
· Attendees who have special dietary restrictions that prevent them from eating the standard entrée selection will be provided with a “Special Meal Card” when they check in at registration It lists the alternate meal selections for the entire conference (based on dietary restrictions).
· Due to the large number of attendees, substitutions to the vegetarian meal or the standard conference meal may not be possible. Please make alternative meal arrangements if you have several different food allergies or very specific dietary restrictions, as our food and beverage options may not meet your needs.
· AGA will do its best to accommodate all dietary restrictions; however because the focus is on food allergies we cannot always guarantee requests such as low fat, low salt, low carb, sugar free etc.
What should I do if I have a disability or require special accommodations? AGA strives to hold meetings that are accessible to all. Please tell us what you require to help make your participation more enjoyable and meaningful.
Please indicate on your registration form if you require special assistance, auxiliary aids or other reasonable accommodations to fully participate in this event. Any information regarding your disability will remain confidential.
Because many accommodations require early planning, requests received onsite cannot be guaranteed; however, we will make every attempt will be made to assist you.
How can I get a copy of a speaker's PowerPoint presentation? Any presentations made available to us will be posted on our website. Approximately two weeks before the conference, registered attendees will receive an e-mail providing a link to the conference PowerPoint presentations. This page will be updated on an ongoing basis to include new presentations as they are received.
Please remember that not all speakers use PowerPoint and/or do not provide copies of their presentation to AGA. We do not require speakers to use or provide their PowerPoint presentations for posting on the website.
Still have questions? We are here to help!
If you have questions, or need more information, please e-mail Julie Cupp at jcupp@agacgfm.org, or call 800.242.7211, ext. 322. |
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