Display your innovative solutions to hundreds of qualified prospects by showcasing your products and services at AGA’s National Leadership Conference. The NLC provides you with a unique opportunity to increase your visibility and interact with high-level government financial management and accountability professionals.

The NLC is the perfect place to renew existing relationships and reach your target audience. We combine all the right elements to attract attendees to the Exhibit Hall and move them toward your booth. Space is limited—sign up to exhibit today to secure your spot!

“Attending and exhibiting at the AGA conferences are without a doubt one of the best avenues available to meet, learn and participate in the government financial community.”

—Kim Doxsee, Event Specialist, ACL Services Ltd.

Value-Added Benefits

Booth Package: 8’ high backdrop and 3’ high side drape in show colors, two chairs, one wastebasket, and one ID sign with company name and booth number.

Three exhibit staff registrations (show floor only).
Five hours of unopposed exhibit time—seize the opportunity to network with attendees free from interruption or schedule conflicts!
Networking events in the Exhibit Hall that generate traffic to your booth. Sponsor one of these events and get even more exposure.
Recognition in the conference promotional brochure (if confirmed before printing).
Recognition in the official conference program (if confirmed before printing)—includes company description, full-color logo and contact information.
Recognition in the exhibitor appreciation section of the conference website.
Pre- and post-conference registration mailing lists in Excel format (one-time use only).
Special exhibitor name badge ribbons denoting for company representatives to wear at the conference.
24-hour Exhibit Hall security beginning with set-up and continuing through the duration of the show.

Booth Prices Per 8' x 10' Space

AGA Corporate Partner Member: $1,500

Nonmember Organization: $2,000

Not for Profit/Government Agency: $1,500

The booth price covers exhibit space only. Booth furnishings and services, such as carpet (required), tables, bar stools, floral arrangements, electric, Internet, labor, shipping and hotel accommodations, etc. must be made on an individual basis and the exhibitor’s expense.

Not an AGA Corporate Partner Member? Join now and get the member price. Go to www.agacgfm.org/corporate or call Susan Fritzlen at 800.AGA.7211, ext. 314, for assistance.

Exhibitor Eligibility

AGA reserves the right to determine the eligibility of prospective exhibitors for inclusion at its exposition. Eligibility will be determined following receipt of an Exhibit Space Application and prior to booth assignment. Acceptance of this contract should in no way be construed as an endorsement by AGA of either an exhibiting company or its products or services.

Confirmations

Upon acceptance of your exhibit application and assignment of space, the principal contact named at the top of the form will receive a confirmation letter providing your booth assignment and other conference details.

Booth Assignment

Booth assignments are made on a first-come, first-served basis by the date the application is received. Every effort is made to accommodate your requested booth location, but we cannot guarantee that you will receive one of your preferred choices.

Payment and Cancellation

The exhibiting company agrees to pay the published exhibit fee once the application has been submitted and accepted by AGA. Invoices will be generated and sent to the principal contact via e-mail. Payment is requested within 30 days. Outstanding balances must be paid in full prior to signing up for future conference activities.

Cancellations must be made in writing and e-mailed to aphillips@agacgfm.org. All exhibitors canceling booth space on or before Dec. 1 will be charged a processing fee of $500. If notice of cancellation is given between Dec. 1, 2008 and January 5, 2009, exhibitors will be responsible for 50 percent of the total booth fee. Exhibitors canceling space after Jan. 5 will be responsible for the total fee of the exhibit space reserved.

Booth Personnel Registration

Each exhibitor receives three free booth passes for company representatives to work the booth (regardless of booth size). Register additional booth staff for $40/person. Booth passes only permit access to the Exhibit Hall during show hours and do not include the benefits of full conference attendee registration.

If any members of your team wish to register as an attendee (includes access to the Exhibit Hall, luncheons, education sessions and the ability to earn CPE credit), they may register by using the standard conference attendee registration form.

Information on how to register your exhibit staff/personnel will be included in your Exhibitor Service Kit, which will be e-mailed approximately eight weeks prior to the conference.

Exhibit Hall Schedule

Wednesday, February 18
1–5 p.m.
Booth Set-Up

Thursday, February 19
7 a.m.–4 p.m.
Exhibit Hall Open

Friday, February 20
7 a.m.–4 p.m.
Exhibit Hall Open

4–6 p.m.
Booth Dismantle

* Schedule is subject to change.

Service Contractor

Shepard Exposition Services, Inc.
2801 W. Patapsco Avenue Suite C
Baltimore, MD 21230
PH: 443.709.0502
FX: 443.709.0508
custsvcs@shepardes.com

AGA has selected Shepard Exposition Services as the Official General Service Contractor for the National Leadership Conference. The General Service Contractor will provide all of the necessary services and equipment for the show and is responsible for drayage (moving of freight between the loading dock and the booths), decoration and labor.

Each confirmed exhibitor will receive an Exhibitor Service Kit containing all of the necessary forms for ordering carpet, furnishings, plants, decorations, lighting, electricity, phone lines, Internet connections, audio/visual equipment, etc. The kits also contain information on shipping deadlines and labor union regulations. Payment and arrangements for services provided to the exhibitor by the Official General Service Contractor is the responsibility of the exhibitor.

Rules and Regulations

View the complete list of Exhibit Rules and Regulations.

By signing the application/contract, each organization, its employees and/or contractors, agrees to abide by these rules and regulations and amendments or additions made to them.