This year’s conference will be held February 19–20, 2009, at the Ronald Reagan Building and International Trade Center, located at 1300 Pennsylvania Avenue, NW, Washington, D.C. 20004.
The Ronald Reagan Building is located next to the Federal Triangle Metro Station, connected by the Orange and Blue lines.
Onsite Registration & Check-In
Registration will be located in the Atrium Hall Foyer on the Concourse Level of the building. Please stop by the Registration Desk to receive your name badge, tote bag, CPE tracking tickets and other conference materials. Registration is open during the following hours:
Thursday, February 19
6:30 a.m. – 4:30 p.m.
Friday,
February 20
6:30 a.m. –
4:30 p.m.
Conference Attire
Business attire is appropriate for all conference activities. Since meeting room temperatures vary, we recommend that you dress in layers and bring a sweater or jacket to the sessions.
Name Badge Policy
Please remember to wear your badge when attending AGA functions. This allows you access to conference sessions, receptions and the exhibit area. Your badge is proof of registration; without it, you will not be allowed to participate in any conference activities. Guests must be accompanied by a registered attendee.
Special Assistance
Should you need assistance during the conference, please stop by the Registration Desk or look for AGA staff. In cases of a medical emergency, you may also dial “1316” on any house phone.
Lost and Found
For your convenience, a lost and found box will be kept at the Registration Desk, where you can bring found items or report lost items. AGA is not responsible for lost personal property.
No Smoking Policy
For the comfort and health of all attendees, smoking is not permitted at any AGA function. The Ronald Reagan Building and International Trade center is a non-smoking facility.
Responsible Drinking Policy
Recognizing the emphasis on networking through receptions and social events and the potential for alcohol abuse, AGA encourages attendees to drink responsibly. Supporting this policy, AGA offers nonalcoholic beverages at all functions where alcohol is served. Alcohol will not be served to anyone under the age of 21.
Cell Phone/PDA Policy
As a courtesy to speakers and other attendees, please refrain from the use of PDAs or cell phones during presentations. We ask that you kindly turn off your phone/PDA or set it to vibrate and leave the session if you receive a call.
Photography Disclosure
AGA takes photographs during its meetings and events for use in Association advertising, newsletters and other promotional materials, whether in print, electronic or other media, including the AGA website. By participating in this conference you grant AGA the right to use your name and photograph for such purposes.
Allergies/Dietary Restrictions
AGA selects lunch menus we hope everyone will enjoy. We realize that some individuals have dietary restrictions and food allergies. AGA has made arrangements to offer a vegetarian meal at lunch for individuals who are unable eat the entrée selection for that day.
Please be sure
to indicate on your registration form if you have any food
allergies or dietary restrictions. Attendees who have special
dietary restrictions that prevent them from eating the standard
entrée selection will be provided with a vegetarian meal based
as closely as possible on their specific dietary needs.
Due
to the large number of attendees, substitutions to the
vegetarian meal or the standard conference meal may not be
possible. Please make alternative meal arrangements if you have
several food allergies or very specific dietary restrictions, as
our food and beverage options may not meet your needs.
AGA will do its best to accommodate all dietary requests; however because the focus is on food allergies, we cannot always guarantee requests such as low-fat, low-salt, low-carb, sugar-free, etc.
People with Disabilities
AGA strives to hold meetings that are accessible to all. Please tell us what you require to help make your participation more enjoyable and meaningful. If you require special assistance, auxiliary aids or other reasonable accommodations to fully participate in this event, please let us know by indicating any special requirements on your registration form. Any information regarding your disability will remain confidential.
Because many arrangements require early planning, requests received onsite cannot be guaranteed; however, we will make every attempt to accommodate you.
Emergencies and Personal Safety
To help ensure your personal safety and peace of mind throughout the conference we have included your emergency contact information on the back of your name badge. There is also space to write down any medical conditions or allergies you may have. Please take a moment to verify that the information is correct and mark any changes on your badge.
As a reminder, if you require medical attention during the conference please contact the Registration Desk, or dial “1316” on any house phone.
Medical Facilities
If you require medical attention during the conference please contact the Registration Desk, or dial “1316” on any house phone. The nearest hospital is George Washington University Hospital, located at 900 23rd Street, NW, Washington, D.C. 20037. PH: 202.715.4000 or 888.449.4677.
Business Services/Internet
The Ronald
Reagan Building and International Trade Center provides wireless
Internet access in all public areas of the building. To gain
access to the wireless Internet system, simply turn on any WiFi-compatible
PC or handheld device. Select and connect to the strongest "AWOS
Reagan Ctr" SSID signal from the list displayed on your wireless
network connection utility. Finally, launch your Internet
browser.
These
easy to follow directions give you the flexibility to select a
level of service that best suits your needs. And, if you have
any questions, please access the help screen through the browser
or your wireless device, call 866.776.5851 (the 24/7 help line)
or visit the concierge desks located at the entrances of the
building.
FAQ
Click here to find answers to our most frequently asked questions.