Maximize your company’s visibility, make new contacts and solidify relationships with current customers by showcasing your products and services at AGA’s PDC. We offer a wide range of sponsorship opportunities that enable your organization to stand out and gain a competitive edge.
 

Each Sponsor Receives the Following Benefits:

·        Logo included in the sponsor ‘thank you’ banner ad! Enjoy the corporate recognition that comes from having your company name on each page of the conference website.

·        Recognition in the conference registration brochure (if confirmed before printing).

·        Recognition in the final program—includes company description, logo and marketing contact information (if confirmed before printing).

·        Verbal acknowledgement during the opening general session.

·        Recognition in the sponsor appreciation section of the conference website.

·        Pre- and post-conference registration mailing lists in Excel format (one-time use).

·        Special name badge ribbons denoting sponsorship level for company
 

To view the marketing prospectus which includes the descriptions and a complete list of benefits for each sponsorship item, click here.

To find out which sponsorship items are still available, please contact Ada Phillips via e-mail at aphillips@agacgfm.org, or by phone at 703.684.6931 ext. 310.

Platinum Level - $35,000

·        Welcome Reception

·        President’s Reception

·        Tote Bags
 

Gold Level - $25,000

·        AGA Executive Session

·        General Session/Keynote

·        Opening Ceremony

·        Luncheon

·        Monday Mixer Reception

·        Name Badge Holders

·        Notebooks

·        Cyber Lounge

·        Relaxation Station

·        Pop-Out City Maps
 

Silver Level - $15,000

·        Golf Tournament

·        Breakfast

·        Hotel Room Key Cards

·        Host Committee Shirts
 

Bronze Level - $8,000

·        Snack Break
 

Brass Level - $5,000

·        Coffee Break

·        Directional Signage
 

Other Promotional Opportunities

• Bag Stuffers $1,000

• Room Drops $2,000

Don’t see what you’re looking for? If you have thought of a sponsorship that is not listed here, we welcome your ideas. Please contact Ada Phillips via e-mail, aphillips@agacgfm.org, or by phone at 800.AGA.7211, ext. 310.
 

The sponsoring company agrees to pay the published sponsorship fee once the application has been submitted and accepted by AGA. Invoices will be generated from sponsorship applications. Payment is requested within 30 days. Outstanding balances must be paid in full prior to signing up for future conference activities.

Sponsorships may not be cancelled. In the event that the sponsorship can be resold and the promotional material corrected before the conference, 50 percent of the sponsorship fee may be refunded.
 

Upon acceptance of your application, the contact person named at the top of the form will receive a confirmation letter providing information about your sponsorship and other conference details. This official contact person is responsible for providing company representatives with time schedules, terms and guidelines and other pertinent information regarding the sponsorship.
 

Click here to view the list of sponsors.
 

Depending on your level of sponsorship, your organization may be entitled to receive a certain number of complimentary conference registrations. If you are entitled to complimentary conference registrations as part of your sponsorship benefits package, we will provide you with information on how to register in your confirmation letter (sent via e-mail to the principal contact).
 

Selection, production, shipping and distribution of all sponsorship items as well as menu selection for meal functions will be handled by AGA. Placement of the logos will be at the discretion of AGA.

In the event that a sponsor would like to upgrade a meal or specific item, the sponsoring company may do so at its own expense. In this case, the sponsoring company is responsible for all additional costs for the upgrade over and above the sponsor fee.

All sponsorship items are printed in one color only, except for the hotel key cards, pop-out maps and directional signage, which are printed in four color process. Sponsored items may be printed with your full-color logo at your organization’s expense.

The sponsoring company agrees to pay the published sponsorship fee once the application has been submitted and accepted by AGA. Invoices will be generated from sponsorship applications. Payment is requested within 30 days. Outstanding balances must be paid in full prior to signing up for future conference activities.

Sponsorships may not be cancelled. Upon signing the agreement, there are costs incurred on behalf of the sponsor and the full, published amount must be paid. In the event that the sponsorship can be resold and the promotional material corrected before the conference, 50 percent of the sponsorship fee may be refunded.

Any written notification of intent to sponsor an event or item will be considered a definite commitment.

In the event that AGA denies a sponsorship opportunity to an interested party, based on a written confirmation/guarantee by your organization to sponsor an event/item, the sponsorship may not be cancelled and the full payment must be paid.

Sponsorship costs are designed to lessen the financial burden of the sponsored item and do not necessarily reflect the total cost of the sponsored event or item.

Sponsors of previous conference activities/items have the right of first refusal for the same activity/item in the following year. That means PDC 2006 sponsors will have the first right of renewal until July 21, 2006, at which time sponsorships are open to other companies on a first come, first-served basis. Remaining opportunities are available on a first-come, first-served basis. The receipt of application will establish the assignment date. In cases where sponsorship reservations are received simultaneously, preference will be given to AGA Corporate Partners and past conference sponsors/exhibitors.

To achieve maximum exposure and to receive full sponsorship benefits, please reserve your sponsorship as quickly as possible, but at least eight weeks before the conference. This allows sufficient time to place necessary orders, create signage and to include your sponsorship information in the official conference program. Please note that AGA will make every attempt to provide full recognition on sponsorships confirmed less than eight weeks before the event, however, some benefits may no longer be available.

No person, firm or organization, public or private, not having contracted with AGA for the occupancy of booth space will be permitted to display or demonstrate its products/services, distribute promotional materials, meeting announcements or solicitations of business in the Exhibit Hall, education sessions, public areas of the conference facility or in hospitality suites, unless it is included with their sponsorship package.

Any infringement of this rule will result in the prompt removal of the offending persons and/or promotional materials from the Exhibit Hall and/or conference facility. Only exhibitors are allowed to distribute material and it must be within the confines of their exhibit space.

The sponsor agrees not to extend invitations, call meetings, host hospitality events or otherwise encourage the absence of attendees from the Exhibit Hall, education sessions and/or social events during the hours of official conference activities.

Sponsor agrees to notify AGA of any meetings or hospitality events that take place during the conference, even if they take place after official conference events have ended. All requests for meeting rooms, hotel suites and special events must be approved by AGA.

Distribution of flyers, invitations, magazines or other specialty advertising directly to attendee hotel rooms is prohibited.
 

Click here to download the contract.
 

Click here to download the Marketing Catalog.
 

Contact Ada Phillips at aphillips@agacgfm.org, or 800.AGA.7211, ext. 310.