Note: As of 05.19.08, the AGA PDC Exhibit Hall is sold out. A waiting list is available, and booth space will be assigned on a first-come, first-served basis in order of the date the application is received. We will notify you if space becomes available. Contact Ada Phillips for more information. Thanks.
Put Your Products and Services in Front of the People Who Need Them Most
Display your solutions to hundreds of qualified prospects. The PDC is the perfect place to renew existing relationships, showcase your products and services and reach your target audience. We combine all the right elements to attract attendees to the Exhibit Hall and move them toward your booth. Join us in Atlanta for PDC 2008—we’ve saved a space for you!
Exhibitor Benefits Package
· Exhibit booth with 8' high backdrop and 3' high side drape in show colors. Includes two chairs, one wastebasket and one ID sign with company name and booth number.
· Four complimentary exhibit staff registrations. Includes access to all functions held in the Exhibit Hall. Sponsor one of these events and get even more exposure.
· Recognition in the conference brochure if confirmed before printing.
· Free listing in the official conference program—Includes company description, logo and marketing contact information (if confirmed before printing).
· Recognition in the exhibitor appreciation section of the conference website.
· Pre- and post- conference registration mailing list in Excel format (one-time use only).
· Special exhibitor name badge ribbons for company representatives to wear at the conference.
Exhibit Space Fees
(Prices per each 10’ x 10’ booth)
· AGA Corporate Partner Member: $3,000
· Nonmember Organization: $4,000
· Not for Profit/Government Agency: $3,000
Not an AGA Corporate Partner Member? Join now and get the member price. Go to www.agacgfm.org/ corporate or call 800.AGA.7211, ext. 314, for assistance.
The booth price covers exhibit space only. All furnishings (carpet, tables, electric, Internet, etc.), labor, shipping and hotel accommodations must be made on an individual basis and the exhibitor’s expense.
Exhibitor Eligibility
AGA reserves the right to determine the eligibility of prospective exhibitors for inclusion at its exposition. Eligibility will be determined following receipt of an Exhibit Space Application and prior to booth assignment. Acceptance of this contract should in no way be construed as an endorsement by AGA of either an exhibiting company or its products or services.
Confirmations
Upon acceptance of your exhibit application and assignment of booth space, the principal contact named at the top of the form will receive a confirmation letter providing your booth assignment and other conference details.
Booth Assignment
First-round booth assignments were made on July 27, 2007. Booth assignments are made based on the following criteria:
1. Sponsorship level
2. Date the application is received
3. AGA corporate membership status
4. Amount of space required
5. Past participation
Applications for exhibit space received after July 27 are allocated on a first-come, first-served basis.
In cases where booth applications are received simultaneously, sponsorship level, AGA corporate membership status and past participation will be considered when determining booth location.
Every effort is made to accommodate your requested booth location, but we cannot guarantee that you will receive one of your preferred choices.
Payment & Cancellation
The exhibiting company agrees to pay the published exhibit fee once the application has been submitted and accepted by AGA. Invoices will be generated and sent to the principal contact by e-mail. Payment is requested within 30 days. Outstanding balances must be paid in full prior to signing up for future conference activities.
Cancellations must be made in writing and e-mailed to aphillips@agacgfm.org. All exhibitors canceling booth space on or before Oct. 31, 2007 will be charged a processing fee of $500. If notice of cancellation is given between Nov. 1, 2007 and Feb. 29, 2008, exhibitors will be responsible for 50 percent of the total booth fee. Exhibitors canceling space after Feb. 29 will be responsible for the total fee of the exhibit space reserved.
Please note: Exhibiting companies assigned prime booth locations (determined by AGA) will be charged an additional $1,000 prime location cancellation fee, if cancellation is received by Feb. 29, 2008. Exhibitors canceling prime space after this date will be responsible for the total fee.
Floor Plan
Click here to view the Floor Plan.
Current Exhibitor List
Click here to view the current exhibitor list.
Booth Personnel Registration
Each exhibiting company receives four Exhibit Hall passes for company representatives to work at the booth (regardless of booth size). Additional staff may register for a fee of $50 per person. Lunch tickets may be purchased at $40 each.
Exhibit staff may register for the full conference (includes education sessions, luncheons, receptions and the ability to earn CPE) for a fee of $775.
» Exhibitor Booth Personnel Registration Form
Exhibit Schedule
| Sunday, July 27 | |
| 8 a.m. - 3 p.m. | Booth Set-Up |
| 5 - 7 p.m. | Welcome Reception |
| Monday, July 28 | |
| 7 a.m. - 4 p.m. | Exhibit Hall Open |
| 7 - 8 a.m. | Breakfast with Exhibitors |
| 9:45 - 10:30 a.m. | Coffee Break with Exhibitors |
| 3:15 - 3:50 p.m. | Snack Break with Exhibitors |
| 5 - 6:30 p.m. | Monday Mixer Reception |
| Tuesday, July 29 | |
| 7 a.m. - 4 p.m. | Exhibit Hall Open |
| 7 - 8 a.m. | Breakfast with Exhibitors |
| 10:20 - 11 a.m. | Coffee Break with Exhibitors |
| 3:40 - 4:15 p.m. | Snack Break with Exhibitors |
| 4 - 7 p.m. | Booth Dismantle |
* Schedule is subject to change.
Service Contractor
AGA has selected GES Exposition Services as the official service contractor/decorator for the Professional Development Conference & Exposition. The service contractor will send each confirmed exhibitor an exhibitor service kit containing all of the necessary forms for ordering carpet, booth furnishings, plants, decorations, electricity, phone lines, Internet connections, signage, etc. The exhibitor service kit also contains information on shipping, drayage and labor union regulations.
The exhibitor shall provide only the material and equipment that is owned and is to be used in the exhibit space. All other items used in the booth are to be provided through arrangements with the official service contractor. Payment for services provided to the exhibitor by the contractor is the responsibility of the exhibitor.
More information will be provided in the exhibitor service kit.
Rules and Regulations
Download the Rules & Regulations in PDF format.
Exhibit Contract
Download the Exhibit Contract.
Marketing Catalog and Prospectus
Download the Marketing Catalog.
Become a Corporate Partner and Save
Find out more about Corporate Partnership.
Ask a Question
Please contact Ada Phillips at aphillips@agacgfm.org, or 800.AGA.7211, ext. 310, for more information about AGA's exhibit and sponsorship program.