Dates & Location
This year’s conference will be held June 21–24, 2009, in New Orleans, LA. Conference activities will take place in both the New Orleans Marriott and the Sheraton New Orleans Hotel. Meeting room assignments will be provided closer to the conference.
Onsite Registration & Check-In
Registration will be located at the New Orleans Marriott. Please stop by the Registration Desk to receive your name badge, tote bag, CPE tracking tickets and other conference materials. Registration is open during the following hours:
Sunday,
June 21
8 a.m. – 6 p.m.*
Monday,
June 22
6:30 a.m. – 4 p.m.
Tuesday,
June 23
6:30 a.m. – 4 p.m.
Wednesday, June
24
6:30 a.m. – 4 p.m.
*A name badge is required for entrance to the Exhibit Hall and all conference activities. Please be sure to check in and pick up your name badge prior to 6 p.m. if you wish to attend the Welcome Reception.
Conference Attire
Business casual attire is appropriate for all conference activities. Since meeting room temperatures vary, we recommend that you dress in layers and bring a sweater or jacket to the sessions. Attire for the President’s Reception on Wednesday, June 24 is “Mardi Gras” festive, so bring your masks, feather boas, party hats and Laissez Les Bon Temps Roulez!
Name Badge Policy
Please remember to wear your badge when attending AGA functions. This allows you access to conference sessions, social events and the Exhibit Hall. Your badge is proof of registration; without it, you will not be allowed to participate in any conference activities. Guests must be accompanied by a registered attendee.
Special Assistance
Should you need assistance during the conference, please stop by the Registration Desk or look for AGA staff. In cases of a medical emergency, you may also dial “0” on any house phone.
Lost and Found
For your convenience, a lost and found box will be kept at the Registration Desk, where you can bring found items or report lost items. AGA is not responsible for lost personal property.
No Smoking Policy
For the comfort and health of all attendees, smoking is not permitted at any AGA function. The New Orleans Marriott and the Sheraton New Orleans Hotel are non-smoking facilities.
Responsible Drinking Policy
Recognizing the emphasis on networking through receptions and social events and the potential for alcohol abuse, AGA encourages attendees to drink responsibly. Supporting this policy, AGA offers nonalcoholic beverages at all functions where alcohol is served. Alcohol will not be served to anyone under the age of 21.
Cell Phone and PDA Policy
As a courtesy to speakers and other attendees, please refrain from the use of PDAs or cell phones during presentations. We ask that you kindly turn off your phone/PDA or set it to vibrate and leave the session if you receive a call.
Photography Disclosure
AGA takes photographs during its meetings and events for use in Association advertising, newsletters and other promotional materials, whether in print, electronic or other media, including the AGA website. By participating in this conference you grant AGA the right to use your name and photograph for such purposes.
Allergies/Dietary Restrictions
AGA selects lunch menus we hope everyone will enjoy. We realize that some individuals have dietary restrictions and food allergies. AGA has made arrangements to offer a vegetarian meal at lunch for individuals who are unable eat the entrée selection for that day.
Please be sure
to indicate on your registration form if you have any food
allergies or dietary restrictions. Attendees who have special
dietary restrictions that prevent them from eating the standard
entrée selection will be provided with a vegetarian meal based
as closely as possible on their specific dietary needs.
Due to the large number of attendees, substitutions to the
vegetarian meal or the standard conference meal may not be
possible. Please make alternative meal arrangements if you have
several food allergies or very specific dietary restrictions, as
our food and beverage options may not meet your needs.
AGA will do its best to accommodate all dietary requests; however because the focus is on food allergies, we cannot always guarantee requests such as low-fat, low-salt, low-carb, sugar-free, etc.
People with Disabilities
AGA strives to hold meetings that are accessible to all. Please tell us what you require to help make your participation more enjoyable and meaningful. If you require special assistance, auxiliary aids or other reasonable accommodations to fully participate in this event, please let us know by indicating any special requirements on your registration form. Any information regarding your disability will remain confidential.
Because many
arrangements require early planning, requests received onsite
cannot be guaranteed; however, we will make every attempt to
accommodate you.
Emergencies and Personal Safety
To help ensure your personal safety and peace of mind throughout the conference we have included your emergency contact information on the back of your name badge. There is also space to write down any medical conditions or allergies you may have. Please take a moment to verify that the information is correct and mark any changes on your badge.
As a reminder, if you require medical attention during the
conference please contact the Registration Desk, or dial “0” on
any house phone.
Medical Facilities
If you require medical attention during the conference please contact the Registration Desk, or dial “0” on any house phone. The nearest medical facility is:
Tulane Medical Center
1415 Tulane Avenue
New Orleans, LA 70112
PH: 504.988.5800
http://www.tuhc.com/
Business Services/Internet
New Orleans Marriott:
Business Center:
Taking care of business
remotely is easy. The hotel's full-service business center,
operated by FedEx Kinko's, is located on the lobby level and
offers copy and fax service, Internet access, office supplies,
packing and shipping. Hours of operation:
Monday–Friday:
7 a.m. – 7 p.m.
Saturday
and Sunday:
10 a.m. – 6 p.m.
For more information, contact FedEx Kinko's by e-mail,
usa5038@fedexkinkos.com, or by phone at
504.654.1057.
Internet Access:
The hotel’s wireless network is accessible using your enabled laptop, smart phone or PDA. Wi-fi is accessible in all public spaces.
“Wired for Business” service offers guests unlimited high-speed Internet access and unlimited local and long distance phone calls in their rooms for a flat rate of $14.95 per day.*
Sheraton New Orleans Hotel:
Business Center:
The Sheraton’s full-service business center keeps you connected to work or home. The business center offers a range of services including fax, copy, shipping and Internet access. Hours of operation:
Monday – Friday
7 a.m. – 6 p.m.
Saturday and Sunday:
8 a.m. – 4:30 p.m.
Internet Access:
Wi-fi Internet access is available in all the guest rooms and public areas for a fee $9.95 per day.*
*Rates subject to change.
Child Care
Coming soon!
FAQ
Click here to find answers to our most frequently asked questions.