Display your solutions to hundreds of qualified prospects! The PDC is the perfect place to renew existing relationships, showcase your products and services, and reach your target audience. We combine all the right elements to attract attendees to the Exhibit Hall and move them toward your booth. Join us in Orlando for PDC 2010–we’ve saved a space for you!

Booth Rental Prices

AGA Corporate Partner Member: $3,000 per 10’ x 10’ booth

Nonmember Organization: $4,000 per 10’ x 10’ booth

Government Agency: $3,000 per 10’ x 10’ booth

· The booth rental price covers exhibit space only. All furnishings (carpet, tables, electricity, Internet, plasma screens, floral, etc.), labor, shipping and hotel accommodations must be made on an individual basis and the exhibitor’s expense.

· Not an AGA Corporate Partner Member? Join now and get the member price and save $1,000. Go to www.agacgfm.org/corporate or call Susan Fritzlen at 800.242.7211, ext. 314, for assistance.

Exhibitor Benefits Package

· Exhibit booth with 8' high backdrop and 3' high side drape in show colors. Includes two chairs, one wastebasket and one ID sign with company name and booth number.

· Four complimentary exhibit staff registrations (regardless of booth size). Includes access to all functions held in the Exhibit Hall. Sponsor one of these events and get even more exposure!

· Recognition in the conference brochure if confirmed before printing.

· Free listing in the official conference program—Includes company description, logo and marketing contact information (if confirmed before printing).

· Recognition in the exhibitor appreciation section of the conference website.

· Pre- and post- conference registration mailing list in Excel format (one-time use only).

· Special exhibitor name badge ribbons for company representatives to wear at the conference.

Current Exhibitor List

See who’s exhibiting at AGA’s PDC.

Floor Plan

View the Exhibit Hall Floor Plan.

Exhibitor Eligibility

AGA reserves the right to determine the eligibility of prospective exhibitors for inclusion at its exposition. Eligibility will be determined following receipt of an Exhibit Space Application and prior to booth assignment. Acceptance of this contract should in no way be construed as an endorsement by AGA of either an exhibiting company or its products or services.

Booth Assignment

Booth assignments are made based on the criteria listed below and priority is given in this order:

1. Sponsorship Level

2. AGA Corporate Membership Status

3. Date Application is Received

4. Past Show Participation

5. Amount of Space Required

Applications for exhibit space received after September 4, 2009 are allocated on a first-come, first-served basis, with preference given to conference sponsors. In cases where booth applications are received simultaneously, sponsorship level, AGA corporate membership status and past participation will be considered when determining booth location.

Every effort is made to accommodate your requested booth location, but we cannot guarantee that you will receive one of your preferred choices, or avoid being placed near a competitor.

Confirmations

Upon acceptance of your exhibit application, the principal contact named at the top of the form will receive a confirmation letter providing your booth assignment and other conference details.

Payment & Cancellation

The exhibiting company agrees to pay the published exhibit fee once the application has been submitted and accepted by AGA. Invoices will be generated and sent to the principal contact via e-mail. Payment is requested within 30 days. Outstanding balances must be paid in full prior to signing up for future conference activities.

· Cancellations must be made in writing and e-mailed to aphillips@agacgfm.org.

Exhibitors canceling booth space on or before January 31, 2010 will be charged a processing fee of $500. If notice of cancellation is given between February 1 and April 30, 2010, exhibitors will be responsible for 50 percent of the total booth fee. Exhibitors canceling space after May 1, 2010 are responsible for the total fee of the exhibit space reserved.

Please note: Exhibiting companies assigned prime booth locations (determined by AGA) will be charged an additional $1,000 prime location cancellation fee, if cancellation is received by April 30, 2010. Exhibitors canceling prime space after this date will be responsible for the total fee of the exhibit spaced reserved.

Exhibit Schedule

Sunday, July 11
8 a.m. – 2 p.m.
Exhibit Booth Set Up

2-4:30 p.m.
Exhibit Hall CLOSED – To allow for set up of the welcome reception. Exhibit staff will not be allowed in the hall until 4:30 p.m. So please be sure your booth is set up and ready to go by 2 p.m. so that your team can be ready to welcome attendees at the reception.

5 – 7 p.m.
Welcome Reception in the Exhibit Hall

Monday, July 12
7 a.m. – 4:15 p.m.
Exhibit Hall Open

7 – 8 a.m.
Breakfast with Exhibitors

9:45 – 10:30 a.m.
Coffee Break with Exhibitors

3:30 – 4:10 p.m.
Snack Break with Exhibitors

4:15 – 5 p.m.
Exhibit Hall CLOSED – To allow for set up of the Monday Mixer reception. Exhibit staff will not be allowed in the hall until 5 p.m.

5:30 – 6:30 p.m.
Monday Mixer Reception in the Exhibit Hall

Tuesday, July 13
7 a.m. – 4:15 p.m.
Exhibit Hall Open

7 – 8 a.m.
Breakfast with Exhibitors

10:15 – 10:50 a.m.
Coffee Break with Exhibitors

3:30 – 4:10 p.m.
Snack Break with Exhibitors

4:15 – 7 p.m.
Booth Dismantle

* Schedule is subject to change.

Exhibit Registration/Booth Passes

Each exhibitor receives four (4) free booth passes for company representatives to work the booth (regardless of booth size). You may register additional booth staff for $50/person and purchase luncheon tickets for $40/each. Payment for lunches and extra booth staff is required prior to the registration being processed (see below). There is a $40 fee for “no shows.”

Booth passes only permit access to the Exhibit Hall during show hours and do not include the benefits of full conference attendee registration. If members of your team wish to register as an attendee (includes access to the Exhibit Hall, luncheons, receptions, education sessions and the ability to earn CPE), they may do so by using the standard conference registration form.

Rules and Regulations

View the complete list of Exhibit Rules and Regulations.

By signing the application/contract, each organization, its employees, representatives and/or contractors, agrees to abide by these rules and regulations and any amendments or additions made to them.

General Service Contractor

AGA has selected Shepard Exposition Services as the official service contractor/decorator for the Professional Development Conference & Exposition. Shepard is your one stop shop for all the exhibit services and furnishings you may require, such as carpet, specialty furniture, tables, labor for booth installation and dismantle, electrical, audio/visual, Internet, floral, etc.

An Exhibitor Service Kit will be mailed to all exhibiting companies 60 days prior to the show with order forms, rates and instructions on the services provided. A service desk will be available on site during set-up, show hours and dismantle for any last-minute requirements.

Exhibit Contract

Download the Exhibit Contract.

Ask a Question

Please contact Ada Phillips at aphillips@agacgfm.org, or 800.AGA.7211, ext. 310, for more information about AGA's exhibit and sponsorship program.