Welcome! This page contains general information, guidelines,
program highlights and helpful hints for getting
the most out of your conference experience.
For more information regarding administrative policies such as
complaints, refund and cancellations, please contact us at
meetings@agacgfm.org.
Conference Location
This year’s Professional Development Conference & Exposition is held July 11–14, 2010, at the Orlando World Center Marriott, 8701 World Center Drive, Orlando, FL 32821. PH: 407.239.4200
Conference Attire
Business casual attire is appropriate for all conference activities. We recommend that you dress in layers and bring a sweater or jacket to the sessions in case the room temperature is not comfortable for you.
Registration Package
A full conference attendee registration fee includes the following:
-
Ability to earn 24 CPE hours
-
Tote bag and printed conference materials
-
Entrance to the Exhibit Hall
-
Admission to technical education sessions
-
Access to speaker PowerPoint presentations
-
Opportunity to participate in all official conference networking events and activities (unless listed as ‘invitation only’) including three breakfasts, five coffee breaks, three luncheons, Welcome Reception, Monday Mixer, Monday Night Soiree and the President’s Reception
Due to printing and shipping deadlines, late (after June 25, 2010) and/or on-site registrants are not guaranteed to receive a tote bag, copies of the program, giveaway items and printed materials. Please register early to ensure you receive everything you need for the conference.
AGA’s conference sponsors help defray the costs of the overall event. All of the meals, coffee breaks and receptions (listed above) are included in your registration fee, regardless of whether they are sponsored by a private sector organization.
Onsite Registration & Check-In
Please stop by the Registration Desk to receive your name badge, tote bag, CPE tracking tickets and other conference materials. Registration is open during the following hours:
|
Sunday,
July 11 |
Tuesday, July 13 |
|
Monday,
July 12 |
Wednesday, July 14 |
A name badge is required for entrance to the Exhibit Hall and all
conference activities. Please be sure to arrive, check in and
pick up your name badge prior to 6 p.m. on Sunday, July 11 if you wish to attend the Welcome Reception.
Attendees will not be able to pick up badges and gain
entrance to the Exhibit Hall after 6 p.m.
Name Badge Policy
Please remember to wear your badge when attending AGA functions.
This allows you access to conference sessions, social events and
the Exhibit Hall. Your badge is proof of registration; without
it, you will not be allowed to participate in any conference
activities.
Spouses and guests are welcome to join you and attend the receptions and social events; however, guests must be accompanied by a registered attendee wearing a name badge.
Special Assistance
Should you need assistance during the conference, please stop by the Registration Desk or look for AGA staff. In cases of a medical emergency, you may also dial “0” from any house phone.
Lost and Found
For your convenience, a lost and found box is kept at the Registration Desk, where you can bring found items or report lost items. AGA is not responsible for lost personal property.
No Smoking Policy
For the comfort and health of all attendees, smoking is not permitted at any AGA function.
Responsible Drinking Policy
Recognizing the emphasis on networking through receptions and social events and the potential for alcohol abuse, AGA encourages attendees to drink responsibly. Supporting this policy, AGA offers nonalcoholic beverages at all functions where alcohol is served. Alcohol will not be served to anyone under the age of 21.
Cell Phone and PDA Policy
As a courtesy to speakers and other attendees, please refrain from the use of PDAs or cell phones during presentations. We ask that you kindly turn off your phone/PDA or set it to vibrate and leave the session if you receive a call.
Photography Disclosure
AGA takes photographs during its meetings and events for use in Association advertising, newsletters and other promotional materials, whether in print, electronic or other media, including the AGA website. By participating in this conference you grant AGA the right to use your name and photograph for such purposes.
Special Dietary Requests
AGA selects lunch menus we hope everyone will enjoy. We realize
that some individuals have dietary restrictions and food
allergies. Attendees who notify us about food allergies or
dietary restrictions that prevent them from eating the standard
entrée selection are provided with a
vegan/gluten-free
meal based
as closely as possible on their specific dietary needs.
Due to the large number of attendees, substitutions to the
vegetarian/vegan meal or the standard conference meal may not be
possible. Please make alternative meal arrangements if
you have several food allergies or very specific dietary
restrictions, as our food and beverage options may not meet your
needs.
AGA will do its best to accommodate all dietary requests; however because the focus is on food allergies, we cannot always guarantee requests such as low-fat, low-salt, low-carb, sugar-free, etc. Alternate salads and desserts may not be available.
People with Disabilities
AGA strives to
hold meetings that are accessible to all. Please tell us what
you require to help make your participation more enjoyable and
meaningful. If you require special assistance, auxiliary aids or
other reasonable accommodations to fully participate in this
event, please let us know. There is space on the registration
form to indicate any special needs you may have. Any information
regarding your disability will remain confidential. Because many
arrangements require early planning, requests received onsite
cannot be guaranteed; however, we will make every attempt to
accommodate you.
Medical Emergencies and Personal Safety
To help ensure your personal safety and peace of mind throughout the conference, we have included your emergency contact information on the back of your name badge. There is also space to write down medical conditions or allergies. Please take a moment to verify that the information is correct and mark any changes on your badge.
If you require medical attention during the conference, please contact the Registration Desk or dial “0” from any house phone. The nearest medical facilities are listed below:
Buena Vista
Urgent Care
8216 World Center Drive,
Orlando, FL
PH: 407.465.1110
Celebration
Hospital
400 Celebration Place
Kissimmee, FL 34747
PH: 407.303.4000
Business Services/Internet
Business Center:
Taking care of business remotely and staying connected to the office is easy. The hotel's full-service business center is located in the convention center (across from the Crystal Ballroom) and offers copy and fax service, Internet access, office supplies, packing and shipping assistance. The business center is staffed from 7 a.m. to 6:30 p.m. Monday through Friday and is accessible for self-service 24 hours per day with a room key.
Internet Access:
The hotel’s wireless network is accessible using your enabled laptop, smart phone or PDA. Complimentary wireless internet service is available in the hotel lobby.
“Wired for Business” service offers guests unlimited high-speed Internet access and unlimited local and long distance phone calls in their rooms for a flat rate of $14.95 per day. *
*Rates subject to change.
Child Care
Coming soon!
Community Service Raffle
AGA is proud to sponsor the National Community Service Raffle. During the conference we’ll be selling raffle tickets for great prizes such as gift certificates, regional gift baskets, sports memorabilia and lots more. Be sure to visit the Exhibit Hall to check out the raffle loot.
Proceeds from the raffle will support the AGA National Community Service Fund as well as a charity selected by raffle participants. Make sure to stop by the raffle booth and vote for your favorite charity.
Contact raffle coordinator Renee Gilman, CGFM, at AGARaffle@hotmail.com to donate.
Host Committee/Volunteers
Thank you for your interest in volunteering at AGA’s upcoming conference. We value your time, contribution and enthusiasm. AGA provides opportunities for members to volunteer their time and talents, and provide assistance during the event. As a volunteer you play an essential role by helping with bag stuffing, on-site registration, session monitoring and other logistics.
In appreciation for your time, AGA will provide volunteers with a complimentary conference registration. AGA does not reimburse for airfare, hotel accommodations, parking, bus fare, taxi or any other travel expenses incurred by getting to and from the conference.
· The Host Committee is limited to 30 individuals for the PDC. Preference is given to AGA members who are able to work multiple four-hour shifts.
· Great care will also be taken to ensure the committee is diverse, includes both new and past Host Committee participants, and represents all AGA chapters and regions.
· If you’re interested in volunteering, please send an e-mail to meetings@agacgfm.org and we’ll follow up with you a few months before the conference takes place.
We appreciate your interest and willingness to help. Thank you.
FAQ
Click here to find answers to our most frequently asked questions.