Sponsorship

Sponsorship Opportunities

Sponsorship Benefits Package

Each sponsor receives the following benefits:

Recognition in the final program—includes company description, logo and marketing contact information.
Verbal acknowledgement during the opening general session.
Logo on special signage in the registration area.
Recognition in the sponsor appreciation section of the conference website.
Pre- and post-conference registration mailing lists in Excel format (one-time use).
Special name badge ribbons denoting sponsorship level for company representatives to wear at the conference.

Unless otherwise noted, there is one opportunity to sponsor each item.

To sponsor any of the items below, simply write the name of the item and the dollar value (in red under each opportunity) on the Catalog Order Form.

Platinum Level: $7,000

Luncheon—2 Available

Sponsor a luncheon and receive noncompetitive exposure to all conference participants. Attendees are invited to come together each day to enjoy a sit-down luncheon followed by a keynote presentation. Additional benefits include:

Three complimentary conference registrations.
Opportunity to give brief welcome remarks during the luncheon.
Opportunity to place promotional items on each seat.
Premier placement of company logo on luncheon signage.
Logo prominently displayed on a large screen at the luncheon.
VIP seating—we’ll reserve one table at the front of the room for your registered staff.

PMC Monday Luncheon: $7,000

PMC Tuesday Luncheon: $7,000

Networking Reception

This sponsorship offers a high-profile, noncompetitive opportunity to network with current and future customers. The Networking Reception gives attendees a chance to relax and mix with colleagues and friends. Additional benefits include:

Three complimentary conference registrations.
Premier placement of company logo on reception signage.
Beverage napkins printed with your company logo.
Drink tickets printed with your company’s logo.
Special lighting illuminating your logo in the room.
Opportunity to insert one promotional item into the conference bags.

PMC Reception: $7,000

Gold Level: $3,000

Continental Breakfast—2 Available

Associate your company with the most important meal of the day! Get noticed by attendees first thing in the morning by giving them their coffee and pastry. A traditional continental breakfast will be enhanced with a few hot items to help energize attendees and get them ready for the day. Make your company’s logo the first thing attendees see each morning! It’s sure to leave a lasting impression. Additional benefits include:

Two complimentary conference registrations.
Premier placement of company logo on breakfast signage.
Beverage napkins printed with your company logo.
Opportunity to insert one promotional item into the conference bags.

PMC Monday Breakfast: $3,000

PMC Tuesday Breakfast: $3,000

Name Badge Holders

Sponsor the name badge holders and let the attendees do the advertising for you! Your company logo will be prominently displayed and seen hundreds of times each day as attendees wear their badges to gain entry to all conference-related functions. These nifty wallet-style name badge holders store room keys, business cards, cash and more. The badge holders will be printed with your company logo across the top of the wallet right above the name badge and on the back of the wallet so your company name will never be out of sight. Additional benefits include:

Two complimentary conference registrations.
Logo prominently displayed on the badge holders along with the AGA logo.
Opportunity to insert one promotional item into the conference bags.

PMC Badge Holders: $3,000

Silver Level: $2,000

Afternoon Snack Break—2 Available

Treat conference attendees to an afternoon beverage, cookie, candy bar or snack and give that refreshing “pick me up” to carry them through the rest of the day. Afternoon breaks in the Exhibit Hall are a great time to meet with old friends and colleagues. Your logo will be what everyone sees as they mingle around the food and beverage stations. Additional benefits include:

One complimentary conference registration.
Premier placement of company logo on snack break signage.
Beverage napkins printed with your company logo.
Opportunity to insert one promotional item into the conference bags.

PMC Monday Snack Break: $2,000

PMC Tuesday Snack Break: $2,000

Morning Coffee Break—2 Available

Give attendees that mid-morning boost to get them through their day! Coffee, tea and sodas will be served each morning. Additional benefits include:

One complimentary conference registration.
Premier placement of company logo on coffee break signage.
Beverage napkins printed with your company logo.
Opportunity to insert one promotional item into the conference bags.

PMC Monday Coffee Break: $2,000

PMC Tuesday Coffee Break: $2,000

Other Promotional Opportunities

Bag Stuffers, Investment: $200

Even if you cannot attend—get your message in the bag! One promotional item of your choice will be inserted into every conference bag. Just provide copies of your pre-printed material or giveaway to AGA and we’ll take care of the rest. Company is responsible for shipping materials in time to be placed in the bags prior to the opening of the show. Items must weigh less than 12 ounces and be no larger than 12 x 9 inches. Benefits include:

Opportunity to insert one promotional item into the conference bags.
Recognition in the final program—includes company description, logo and marketing contact information.
Pre- and post-conference registration mailing lists in Excel format (one-time use).

PMC Bag Stuffer: $200

Don’t see what you’re looking for? If you have thought of a sponsorship that is not listed here, we welcome your ideas. Please contact Ada Phillips via e-mail, aphillips@agacgfm.org, or by phone at 800.AGA.7211, ext. 310

Sponsorship Terms and Guidelines

Selection, production, shipping and distribution of all sponsorship items as well as menu selection for meal functions will be handled by AGA. Placement of the logos will be at the discretion of AGA.

In the event that a sponsor would like to upgrade a meal or specific item, the sponsoring company may do so at its own expense. In this case, the sponsoring company is responsible for all additional costs for the upgrade over and above the sponsor fee.

All sponsorship items are printed in one color only. Sponsored items may be printed with your full-color logo for at your organization’s expense.

The sponsoring company agrees to pay the published sponsorship fee once the application has been submitted and accepted by AGA. Invoices will be generated from sponsorship applications. Payment is requested within 30 days. Outstanding balances must be paid in full prior to signing up for future conference activities.

Sponsorships may not be cancelled. Upon signing the agreement, costs are incurred on behalf of the sponsor and the full, published amount must be paid. In the event that the sponsorship can be resold and the promotional material corrected before the conference, 50 percent of the sponsorship fee may be refunded.

Any written notification of intent to sponsor an event or item will be considered a definite commitment. In the event that AGA denies a sponsorship opportunity to an interested party, based on a written confirmation/guarantee by your organization to sponsor an event/item, the sponsorship may not be cancelled and the full payment must be paid.

Sponsorship costs are designed to lessen the financial burden of the sponsored item and do not necessarily reflect the total cost of the sponsored event or item.

No person, firm or organization, public or private, not having contracted with AGA for the occupancy of booth space will be permitted to display or demonstrate its products/services, distribute promotional materials, meeting announcements or solicitations of business in the Exhibit Hall, public areas of the conference facility or in hospitality suites, unless it is included with their sponsorship package. Any infringement of this rule will result in the prompt removal of the offending persons and/or promotional materials from the Exhibit Hall and/or conference facility. Only exhibitors are allowed to distribute material within the confines of their exhibit space.

To achieve maximum exposure and to receive full sponsorship benefits, please reserve your sponsorship as quickly as possible, but at least eight weeks before the conference. This allows sufficient time to place necessary orders, create signage and to include your sponsorship information in the official conference program. Please note that AGA will make every attempt to provide full recognition on sponsorships confirmed less than eight weeks before the event, however, some benefits may no longer be available.

The sponsor agrees not to extend invitations, call meetings, host hospitality events or otherwise encourage the absence of attendees from the Exhibit Hall, education sessions and/or social events during the hours of official conference activities. Sponsor agrees to notify AGA of any meetings or hospitality events that take place during the conference, even if they take place after official conference events have ended. All requests for meeting rooms, hotel suites and special function rooms must be approved by AGA.

Distribution of flyers, invitations, magazines or other specialty advertising directly to attendee hotel rooms is prohibited.

AGA reserves the right to review any sponsorship application for appropriateness for our intended audience and support of our mission.