Dates & Location
This year’s conference will be held Nov. 5–6, 2009, at the W Hotel, 1112 Fourth Ave., Seattle, WA 98101.
Onsite Registration and Check-In
Registration is located in the Great Room Foyer on the second floor of the hotel. Please stop by the Registration Desk to receive your name badge, tote bag, CPE tracking tickets and other conference materials. Registration is open during the following hours:
Thursday, Nov. 5
6:30 a.m. – 4:30 p.m.
Friday, Nov. 6
6:30 a.m. – 4:30 p.m.
Conference Attire
Business casual attire is appropriate for all conference activities. We recommend that you dress in layers and bring a sweater or jacket to the sessions in case the room temperature is not comfortable for you.
Name Badge Policy
Please remember to wear your badge when attending AGA functions. This allows you access to conference sessions, social events and the Exhibit Hall. Your badge is proof of registration; without it, you will not be allowed to participate in any conference activities.
Spouses and guests are welcome to join you and attend the
receptions and social events; however guests must be accompanied
by a registered attendee wearing a name badge.
Special Assistance
Should you need assistance during the conference, please stop by
the Registration Desk or look for AGA staff. In cases of a
medical emergency, you may also dial “0” on any house phone.
Photography Disclosure
AGA takes photographs during its meetings and events for use in
Association advertising, newsletters and other promotional
materials, whether in print, electronic or other media,
including the AGA website. By participating in this conference
you grant AGA the right to use your name and photograph for such
purposes.
Lost and Found
For your convenience, a lost and found box is kept at the
Registration Desk, where you can bring found items or report
lost items. AGA is not responsible for lost personal property.
No Smoking Policy
For the comfort and health of all attendees, smoking is not
permitted at any AGA function. The W Hotel is a non-smoking
facility.
Responsible Drinking Policy
Recognizing the emphasis on networking through receptions and social events and the potential for alcohol abuse, AGA encourages attendees to drink responsibly. Supporting this policy, AGA offers nonalcoholic beverages at all functions where alcohol is served. Alcohol will not be served to anyone under the age of 21.
Cell Phone and Pager Policy
As a courtesy to speakers and other attendees, please refrain
from the use of PDAs or cell phones during presentations. We ask
that you kindly turn off your phone/PDA or set it to vibrate and
leave the session if you receive a call.
Allergies/Dietary Restrictions
AGA selects lunch menus we hope everyone will enjoy. We realize that some individuals have dietary restrictions and food allergies.
Attendees who notified us about food allergies or dietary
restrictions that prevent them from eating the standard entrée
selection are provided with a vegetarian/vegan meal based as
closely as possible on their specific dietary needs.
Due to the large number of attendees, substitutions to the
vegetarian meal or the standard conference meal may not be
possible. Please make alternative meal arrangements if you have
several food allergies or very specific dietary restrictions, as
our food and beverage options may not meet your needs.
AGA will do its best to accommodate all dietary requests;
however because the focus is on food allergies, we cannot always
guarantee requests such as low-fat, low-salt, low-carb,
sugar-free, etc. Alternate desserts also may not be
available.
People with Disabilities
AGA strives to hold meetings that are accessible to all. Please tell us what you require to help make your participation more enjoyable and meaningful. If you require special assistance, auxiliary aids or other reasonable accommodations to fully participate in this event, please let us know. Indicate any special needs you may have on the registration form. Any information regarding your disability will remain confidential.
Emergencies and Personal Safety
To help ensure your personal safety and peace of mind throughout the conference, we have included your emergency contact information on the back of your name badge. There is also space to write down medical conditions or allergies. Please take a moment to verify that the information is correct and mark any changes on your badge.
As a reminder, if you require medical attention during the
conference please contact the Registration Desk, or dial “0” on
any house phone.
Medical Facilities
If you require medical attention during the conference please contact the Registration Desk, or dial “0” on any house phone. The nearest medical facilities are:
Swedish Medical Center/First Hill
747 Broadway
Seattle, WA 98122-4307
PH: 206.386.6000
Harborview Medical Center
325 Ninth Ave.
Seattle, WA 98104-2499
PH:
206.744.3300
Business Services/Internet
The hotel’s business center is there to support your technical needs with workstations, laptops, printers, scanners and faxes. The business center is available Monday through Friday 9 a.m. to 7p.m. The Living Room, an open space with cozy seating and specially designed board games, offers complimentary wireless high-speed Internet access. In-room Internet is available for $14.95/day.