Dates & Location
This year’s conference will be held October 13 - 14, 2010 at the Embassy Suites Hotel BWI, located at 1300 Concourse Drive, Linthicum, MD, 21090.
Onsite Registration & Check-In
Registration is located in the Friendship Ballroom Foyer of the hotel. Please stop by the Registration Desk to receive your name badge, tote bag and other conference materials. Registration is open during the following hours:
Wednesday, October 13
7 a.m. – 4:30 p.m.
Thursday, October 14
6:30 a.m. – 12 p.m.
Conference Attire
Business casual attire is appropriate for all conference activities. We recommend that you dress in layers and bring a sweater or jacket to the sessions in case the room temperature is not comfortable for you.
Name Badge Policy
Please remember to wear your badge when attending AGA functions. This allows you access to conference sessions, social events and the Exhibit Hall. Your badge is proof of registration; without it, you will not be allowed to participate in any conference activities.
Spouses and guests are welcome to join you and attend the receptions and social events; however guests must be accompanied by a registered attendee wearing a name badge.
Special Assistance
Should you need assistance during the conference, please stop by the Registration Desk or look for AGA staff. In cases of a medical emergency, you may also dial “0” on any house phone.
Message Center
A message board will be located near the registration desk and will be available throughout the conference for posting messages for conference attendees. AGA does not have the ability to deliver messages directly to attendees, so we ask that you check the message board occasionally.
In an emergency, we will do our best to locate attendees in the meeting rooms at the beginning and end of each session. However, sessions will not be interrupted, so please remember to check the message board and/or voice mail during breaks.
Lost and Found
For your convenience, a lost and found box is kept at the Registration Desk, where you can bring found items or report lost items. AGA is not responsible for lost personal property.
No Smoking Policy
For the comfort and health of all attendees, smoking is not permitted at any AGA function. The Embassy Suites BWI Airport is a non-smoking facility.
Responsible Drinking Policy
Recognizing the emphasis on networking through receptions and social events and the potential for alcohol abuse, AGA encourages attendees to drink responsibly. Supporting this policy, AGA offers nonalcoholic beverages at all functions where alcohol is served. Alcohol will not be served to anyone under the age of 21.
Cell Phone and Pager Policy
As a courtesy to speakers and other attendees, please refrain from the use of PDAs or cell phones during presentations. We ask that you kindly turn off your phone/PDA or set it to vibrate and leave the session if you receive a call.
Photography Disclosure
AGA takes photographs during its meetings and events for use in Association advertising, newsletters and other promotional materials, whether in print, electronic or other media, including the AGA website. By participating in this conference you grant AGA the right to use your name and photograph for such purposes.
Special Dietary Requests
AGA selects lunch menus we hope everyone will enjoy. We realize that some individuals have dietary restrictions and food allergies.
Attendees who notified us about food allergies or dietary
restrictions that prevent them from eating the standard entrée
selection are provided with a vegetarian/vegan meal based as
closely as possible on their specific dietary needs.
Due to the large number of attendees, substitutions to the
vegetarian meal or the standard conference meal may not be
possible. Please make alternative meal arrangements if you have
several food allergies or very specific dietary restrictions, as
our food and beverage options may not meet your needs.
AGA will do its best to accommodate all dietary requests; however because the focus is on food allergies, we cannot always guarantee requests such as low-fat, low-salt, low-carb, sugar-free, etc. Alternate desserts also may not be available.
People with Disabilities
AGA strives to hold meetings that are accessible to all. Please
tell us what you require to help make your participation more
enjoyable and meaningful. If you require special assistance,
auxiliary aids or other reasonable accommodations to fully
participate in this event, please let us know. Indicate any
special needs you may have on the registration form. Any
information regarding your disability will remain confidential.
Emergencies and Personal Safety
To help ensure your personal safety and peace of mind throughout the conference, we have included your emergency contact information on the back of your name badge. There is also space to write down medical conditions or allergies. Please take a moment to verify that the information is correct and mark any changes on your badge.
As a reminder, if you require medical attention during the
conference please contact the Registration Desk, or dial “0” on
any house phone.
Medical Facilities
If you require medical attention during the conference please contact the Registration Desk, or dial “0” on any house phone. The nearest medical facilities are:
Saint Agnes Hospital
900 S. Caton Ave.
Baltimore, MD 21229
410.368.6000
Harbor
Hospital
3001 S. Hanover St.
Baltimore, MD 21225
410.350.3200
FAQ
Click here to find answers to our most frequently asked questions.