Charleston Chapter AGA CEC Monthly Meetings

 

April 2019 CEC Minutes

Submitted by Angela Leshon, Chapter Historian & Secretary

The Charleston Chapter’s Executive Committee met on April 10, 2019 at the Division of Natural Resources in South Charleston, WV.  The CEC members present were Cherie Peacock, Marie Long, Roger Townsend, Cheri Harpold, Jane Caswell, Terry Harless, Beth Farley, Emily Fleck, Betsy Chapman, and Angela Leshon.

Call to Order

Roger Townsend called the meeting to order at 1:05.

Minutes

Cheri Harpold motioned to accept the previous month’s minutes and Emily Fleck seconded.

Treasurer’s Report

Report was unavailable due to online banking issues.

Points Update

Next points are due 5/31 for the period April and May.  We currently have accumulated 18,000 points. 

Membership Update

We have 56 members.  14 members have yet to renew. 

New Business

      1. CPE Luncheon – June 12th at DEP – Jamie Chambers will speak about Audit Evidence.
      2. PDT – July 2019 in New Orleans.  Melissa Mullins and Roger Townsend are attending.
      3. Community Service – For Easter, we are doing totes for Children’s Home Society.  We are delivering 15 totes to Charleston and 10 to Beckley after Spring Conference.
      4. CGFM study group update – Study group is over for the session.  Betsy Chapman passed exam.  Others are taking the exam in May.
      5. Spring Conference – April 17 – 19 at Marriott.  Everything is contracted, but not completely paid for.  We have 28 people for day 3.  Board members coming early to help set up.
      6. LEAD!2019 – May 2nd - 4th in Baltimore, MD.  Roger Townsend, Jamie Chambers, and Cherie Peacock are attending.
      7. Newsletter/Website – 1st quarter of 2019 newsletter is complete.  Jane Caswell is now collecting info for the 2nd quarter.

Angela Leshon motioned to adjourn and Cheri Harpold seconded.


March 2019 CEC Minutes

March 2019 CEC Minutes

Submitted by Angela Leshon, Chapter Historian & Secretary

The Charleston Chapter’s Executive Committee met on March 20, 2019 at the Insurance Commission in Charleston, WV.  The CEC members present were Cherie Peacock, Marie Long, Roger Townsend, Cheri Harpold, Jane Caswell, Melissa Mullins, Terry Harless, Beth Farley, and Angela Leshon.

Call to Order

Roger Townsend called the meeting to order at 11:30.

Minutes

Cheri Harpold motioned to accept the previous month’s minutes and Marie Long seconded.

Treasurer’s Report

Angela Leshon motioned to accept the treasurer’s report and Marie Long seconded.

Points Update

Next points are due 3/31 for the period January through March.  Notification has been sent to collect information for points. 

Membership Update

We have 56 members.  There are 10 new members for the year.  Renewals are due 3/31/19. 

New Business

      1. Next Luncheon – Ethics Topic on April 10th at DNR – 22 are signed up thus far.
      2. Luncheon June 12 – Jamie Chambers presenting at DEP.
      3. Future luncheons are August 21 and October 16 – Topics and locations to be determined.
      4. Fall Conference – Deepesh Randeri and Christina Chard may present.  It will be for one day.
      5. Community Service – For Easter, we are doing baskets for Children’s Home Society.  We discussed doing wreaths for Memorial Day.
      6. CGFM study group update – For 25 Years of CGFM, we are doing the 25 miles program.
      7. Spring Conference – April 17 – 19 at Marriott.  Rooms are paid for.  We need to pay for speakers, food, and wifi.
      8. LEAD!2019 – May 2nd through 4th in Baltimore, MD.  Roger Townsend, Jamie Chambers, and Cherie Peacock are attending.
      9. Newsletter – Jane Caswell sending out quarterly newsletter for 1st quarter of 2019.

Melissa Mullins motioned to adjourn and Marie Long seconded.


 

February 2019 CEC Minutes

Submitted by Angela Leshon, Chapter Historian & Secretary

The Charleston Chapter’s Executive Committee met on February 20, 2019 at DEP in Charleston, WV.  The CEC members present were Cherie Peacock, Marie Long, Emily Fleck, Roger Townsend, Cheri Harpold, Jamie Chambers, Jane Caswell, Betsy Chapman, Melissa Mullins, Debbie Longanacre, Terry Harless, and Angela Leshon.

Call to Order

Roger Townsend called the meeting to order at 1:15.

Minutes

Marie Long motioned to accept the previous month’s minutes and Cheri Harpold seconded.

Treasurer’s Report

Melissa Mullins motioned to accept the treasurer’s report and Marie Long seconded.

Points Update

Next points are due 3/31 for the period January through March.  We are on track to surpass our goal. 

Membership Update

We have 54 members.  There are 3 new members.  We are trying to entice new members, perhaps with free chapter membership. 

New Business

      1. Next Luncheon – Ethics Topic on April 10th at DNR.
      2. Community Service – We did Valentines for Vets.  About 450 valentines were handed out to the Barboursville and Beckley Vets centers.  For Easter, we are taking donations for Children’s Home Society, such as toiletries, etc…
      3. CGFM Update – Study group for test 3 has started.
      4. Spring Conference – April 17 – 19 at Marriott.  WVSCPA is sponsoring; E&Y and Suttle have not confirmed sponsorship.  We need afternoon speakers for 1st day.  Eric Wagner from OASIS and Misty Price from the Treasurer’s Office will present on the 3rd day for roughly a ½ day of CPE.
      5. We discussed possibly selling AGA shirts.

Jamie Chambers motioned to adjourn and Marie Long seconded.


January 2019 CEC Minutes

Submitted by Angela Leshon, Chapter Historian & Secretary

The Charleston Chapter’s Executive Committee met on December 4, 2018 at DEP in Charleston, WV.  The CEC members present were Cherie Peacock, Marie Long, Emily Fleck, Roger Townsend, Cheri Harpold, Jamie Chambers, Jane Caswell, Beth Farley, Betsy Chapman, Melissa Mullins, Debbie Longanacre, and Angela Leshon.

Call to Order

Roger Townsend called the meeting to order at 12:05.

Minutes

Marie Long motioned to accept the previous month’s minutes and Melissa Mullins seconded.

Treasurer’s Report

Angela Leshon motioned to accept the treasurer’s report and Jamie Chambers seconded.

Points Update

Next points are due 3/31 for the period January through March.  Through December we had 14,700 points and our annual goal is 17,100 so we are on track to surpass our goal. 

Membership Update

Our membership chair, Terry Harless, was absent.  There are 51 members. 

New Business

      1. Upcoming events - Next Luncheon – February 20th at DEP.  Lisa Comer will speak for 1 hour.  Conference room is reserved.  Luncheon was to be for 2 hours, but it’s down to 1 hour.  36 signed up so far.
      2. Community Service – Valentines for Vets items due February 1st ish.  Will post pictures on Facebook and in news letter.  We may do something for Easter.
      3. Newsletter/Website – Jane Caswell put in dropbox.  Needs pictures added.
      4. CGFM Update – We have 9 current members and 5 new people are interested.  Possibly starting at end of January.
      5. Spring Conference – April 17 – 19? Possibly adding an additional day onto conference for OASIS-related training.  1st half will be training for CPE, the other half would be for questions, no CPE.
      6. NCC position/Lead!2019 Attendees – discussed who we thought should represent us
      7. Sponsorship for MOV Conference – We will give out brochures, but will not be sponsoring.

Meeting adjourned.


December 2018 CEC Minutes

Submitted by Angela Leshon, Chapter Historian & Secretary

The Charleston Chapter’s Executive Committee met on December 4, 2018 at DEP in Charleston, WV.  The CEC members present were Cherie Peacock, Marie Long, Emily Fleck, Roger Townsend, Cheri Harpold, Jamie Chambers, Jane Caswell, Beth Farley, Betsy Chapman, and Angela Leshon.

Call to Order

Roger Townsend called the meeting to order at 11:45.

Minutes

Marie Long motioned to accept the previous month’s minutes and Cheri Harpold seconded.

Treasurer’s Report

We have $19,325.66 after everything clears.  Emily Fleck motioned to accept the treasurer’s report and Marie Long seconded.

Points Update

Next points are due December 31st for the period October through December. 

Membership Update

Our membership chair was not present at this meeting.  There are 51 members. 

New Business

  1. Upcoming events
      1. Next Luncheon – February 20th at DEP.  Conference room is reserved.  Luncheon will be for 2 hours.  Auditor’s office is speaking.
      2. Community Service – Fall Conference collections to benefit Children’s Home Society to be delivered 12/6/18.  Book bags for Children’s Home Society – 10 kids for Charleston and 8 kids for Beckley for December 20th.
      3. Spring 2019 Conference – never too early to start – possibly April 23rd and April 24th at the Marriott.
      4. Newsletter – Jane Caswell is updating now.
      5. Early Careers Development – Marshall University has contacted us and we have talked to University of Charleston.
      6. CGFM Study Group – Group is starting up again in January with Test 3.  Kay Walden is taking the test in December.

 

Meeting adjourned – Marie Long motioned and Cheri Harpold seconded.


October 2018 CEC Minutes

Submitted by Angela Leshon, Chapter Historian & Secretary

The Charleston Chapter’s Executive Committee met on October 30, 2018 at DNR in South Charleston, WV.  The CEC members present were Cherie Peacock, Melissa Mullins, Marie Long, Emily Fleck, Roger Townsend, Cheri Harpold, Jamie Chambers, Jane Caswell, Debbie Longanacre, and Angela Leshon.

Call to Order

Roger Townsend called the meeting to order at 11:30.

Minutes

Cherie Peacock motioned to accept the previous month’s minutes and Melissa Mullins seconded.

Treasurer’s Report

Melissa Mullins motioned to accept the treasurer’s report and Marie Long seconded.

Points Update

We earned 10,725 points the first quarter.  Next points are due December 31st for the period October through December. 

Membership Update

There are 51 members.  We have 6 new members.

New Business

  1. Upcoming events
      1. Fall 2018 Conference - Steak Escape, Chick-Fil-A, and Adelphia are donating gift cards.  E&Y and Suttle are sponsoring.  There may be students attending for free.  Lunch will be Italian buffet.   
      2. Next Luncheons – February 20th at DEP.  Conference room is reserved.  Luncheon will be for 2 hours.  Auditor’s office is speaking.  April 10th, June 12th, August 21st, October 16th are the next tentative dates for luncheons.
      3. Community Service – Silent auction to benefit Children’s Home Society, Valentines for Vets.
      4. Newsletter/Website
      5. Early Careers Development
      6. CGFM Study Group – We need to order study guides when we find out about updates to the books.

 

Meeting adjourned – Emily Fleck motioned and Jamie Chambers seconded  


September 2018 CEC Minutes

Submitted by Angela Leshon, Chapter Historian & Secretary

The Charleston Chapter’s Executive Committee met on September 19, 2018 at Cracker Barrel in Charleston, WV.  The CEC members present were Cherie Peacock, Melissa Mullins, Marie Long, Emily Fleck, Terry Harless, Roger Townsend, Cheri Harpold, Jamie Chambers, Beth Farley, and Angela Leshon.

Call to Order

Roger Townsend called the meeting to order at 11:30.

Minutes

Melissa Mullins motioned to accept the previous month’s minutes and Jamie Chambers seconded.

Treasurer’s Report

We have paid for several items, such as online study guides, polos, silent auction items, and test reimbursements.  Discussed different ways to handle no shows/no pays.  Melissa Mullins motioned to accept the treasurer’s report and Marie Long seconded.

Points Update

Next points are due September 30th for the period June through September. 

Membership Update

There are 49 members.

New Business

  1. Upcoming events
      1. Next Luncheon – February 20th at DEP.
      2. Spring 2019 Conference – Never too early to start
      3. Fall 2018 Conference - Notice is out, getting registrations in, Steak Escape and Chick-Fil-A are sponsoring, getting a room the night before to aid setup.
      4. Community Service – Discussed many events, such as AGA/Coal City VFD Community Service event and Children’t Therapy Clinic “Light the Way” 5K Walk/Run.
      5. Newsletter/Website
      6. Early Careers Development
      7. CGFM Study Group – 9 members, discussed reimbursing for the CGFM exam.

 

Meeting adjourned – Melissa Mullins motioned and Marie Long seconded  

 


August 2018 CEC Minutes

Submitted by Angela Leshon, Chapter Historian & Secretary

The Charleston Chapter’s Executive Committee met on August 15, 2018 at DNR in South Charleston, WV.  The CEC members present were Cherie Peacock, Melissa Mullins, Marie Long, Emily Fleck, Betsy Chapman, Jane Caswell, Cheri Harpold, Jamie Chambers, Beth Farley, and Angela Leshon.

Call to Order

Jamie Chambers called the meeting to order at 11:00.

Minutes

Emily Fleck motioned to accept the previous month’s minutes and Marie Long seconded.

Treasurer’s Report

We are in good standing and need to purchase several items, such as online study guides, an adapter for tablet, bookbags for Christmas for Children’s Home Society, and several items for fall conference such as polos, food, audio & visual items, speakers’ gifts, and silent auction items.

Points Update

Next points are due September 30th for the period June through September. 

Membership Update

There are 47 members. 

New Business

  1. Upcoming events
      1. Next Luncheon – February 21st at DEP.
      2. Spring 2019 Conference – tabling for now.
      3. Fall 2018 Conference – 11/8 at the Marriott.  Tentative speakers include Ann Ebert from National, James Meadows could speak on Fraud, Highways may speak, Marty Wright may speak on P-Card Fraud, and Jason Fisher may speak on Medicaid Fraud. 
      4. Community Service – Discussed many events, such as a silent auction at Fall Conference and a book bag and school supply drive to benefit the Children’s Home Society, Valentine’s for Vets, and an Easter-related event at Spring Conference.
      5. CGFM Study Group – Logins for multiple users for practice exam:  $177 for 3 users and $295 for 5 users.

 

Meeting adjourned – Cheri Harpold motioned and Melissa Mullins seconded.


July 2018 CEC Minutes

Submitted by Angela Leshon, Chapter Historian & Secretary

The Charleston Chapter’s Executive Committee met on July 18, 2018 at Chili’s in Charleston, WV.  The CEC members present were Cherie Peacock, Melissa Mullins, Marie Long, Emily Fleck, Betsy Chapman, Jane Caswell, Cheri Harpold, Jamie Chambers, Roger Townsend, and Angela Leshon.

Call to Order

Roger Townsend called the meeting to order at 11:30.

Minutes

Emily Fleck motioned to accept the previous month’s minutes and Marie Long seconded.

Points Update

We met our goal for the year.  Next points are due September 30th for the period June through September.  17,000 is our goal for 2019.

Membership Update

There are 47 members.  We lost 8 members.

New Business

  1. Upcoming events
      1. Next Luncheon – August 15th at DNR.  Pizza, pasta, and salad is the lunch.  Jamie Chambers will speak on Internal Auditing.  Cost is $10 for members and $15 for non-members.
      2. Spring 2019 Conference – tabling for now.
      3. Fall 2018 Conference – 11/8 at the Marriott.  Board members will wear orange shirts or some other fall color.  Emily Fleck is working on agenda.  We will possibly have Ann Ebert from National speak.  Chris Casto could speak on Fraud.  Jim Powers from Office of Special Investigations may speak.  Marty Wright may speak on P-Card Fraud.  Jason Fisher may speak on Medicaid Fraud. 
      4. Community Service – We donated $280 to Children’s Home Society. socks scarves, snacks (no peanut butter!) backpack supplies.  Also possibly donating at Christmas.
      5. CGFM Study Group – Still going.  Took holiday off.  We have 7 people, but may be losing some.  We are looking into buying logins to practice exam.
  2. Newsletter  Jane Caswell is working on.
  3. Reimbursing for the CGFM Exam – We had 1 application in June.
  4. Future luncheons at Hardings?  No, the next couple of lunches are already scheduled.

 

Meeting adjourned – Angela Leshon motioned and Marie Long seconded.