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Charleston Chapter AGA CEC Monthly Meetings

 

August 2020 CEC Minutes

Submitted by Angela Leshon, Chapter Historian & Secretary

The Charleston Chapter’s Executive Committee met virtually on August 19, 2020.  The CEC members present were Cheri Harpold, Emily Fleck, Roger Townsend, Betsy Chapman, Marie Long, Samantha Chapman, Taylor Cole, Terry Harless, Jamie Chambers, Jane Caswell, Eric Wagner, Beth Farley, and Angela Leshon.

Call to Order

Betsy Chapman called the meeting to order at 12:00.

Minutes

Marie Long motioned to accept the minutes and Beth Farley seconded.

Officer Reports

  1. National Council of Chapters – The Council meets virtually on August 31.  Roger Townsend will be attending this meeting.
  2. Treasurer – Jamie Chambers prepared and sent out the report.  We have one person who has passed a part of the CGFM exam and submitted a reimbursement form for it.
  3. Membership – We have 67 members.  We have four members who have had their membership suspended and Betsy Chapman is reaching out to them.
  4. Chapter Recognition/Points – Our next points are due 9/30 for the period June 1 through September 30.  Cheri Harpold will reach out via email in September to collect input on our points earned.
  5. Education/Meetings –
    • We discussed having Mark Moore to speak virtually on September 16 from 12 – 1.  Since there is no expense, we discussed doing this for free.  We will put it on our local website and National’s website as soon as we know what topic will be discussed. 
    • We are canceling the in-person Fall Conference.  We discussed possibly having a 1-day virtual conference due to the pandemic.  Kevin McCarthy had previously been paid a fee in advance to speak at the Spring Conference, which was canceled.  We discussed talking to him about appearing in person (if possible) at our Spring Conference 2021 conference.  We discussed making our Fall Conference a 1-day virtual conference.  Speakers would include Deepesh Randeri, Dave Hardy, Brandy Whittington, and a representative from the GASB.  We are waiting to finalize plans until after the virtual CPE luncheon in September.  We are unsure if we are capable of dealing with the technicalities of taking electronic attendance, which is required of virtual trainings.  If the September luncheon goes well, then we’ll discuss having a virtual Fall Conference.
    • Our next AGA Board meeting will be virtual on September 16.
    • National is having a virtual training “Internal Control & Fraud Prevention Training” September 23-24 with 14 CPE hours available.  $300 is the early-bird rate if paid by September 4.  We discussed paying for attendees; however, our budget may not allow.
  6. CGFM/Professional Certification – The class for the 2nd test has begun.  Two people passed the first test out of three in the first class.  One of the two people have submitted a form for reimbursement.  Some students are interested in reviewing book one.  The book three class will tentatively begin in January.
  7. Community Service – Beth Farley suggested making cash contributions to non-profits in need as well as possibly doing virtual 5ks.  We discussed virtual 5ks and several people are willing to do it.
  8. Accountability – The Citizen Centric Report is due 9/30.  Marie Long is working on it and expects to have it completed next week. 

New Business

  1. Officer Plans – All officers have submitted plans.
  2. Conferences i/o – We discussed signing up our chapter for this online learning platform.  Deadline to sign up is August 24th and training is on August 26th and August 27th.  We feel this would be nice to have for our September virtual CPE luncheon.

Meeting adjourned at 12:45.

Terry Harless motioned to adjourn and Beth Farley seconded.


July 2020 CEC Minutes

Submitted by Angela Leshon, Chapter Historian & Secretary

The Charleston Chapter’s Executive Committee met virtually on July 15, 2020.  The CEC members present were Cheri Harpold, Emily Fleck, Roger Townsend, Betsy Chapman, Marie Long, Samantha Chapman, Taylor Cole, Terry Harless, and Angela Leshon.

Call to Order

Betsy Chapman called the meeting to order at 12:30.

Minutes

Marie Long motioned to accept the minutes and Cheri Harpold seconded.

Officer Reports

  1. Treasurer – We paid $500 each for three attendees to the virtual PDT conference.
  2. Membership – We have 66 members.  We discussed reaching out to any new members via email as we earn points for doing so.
  3. Chapter Recognition/Points – Our next points are due 9/30 for the period June 1 through September 30.  Cheri Harpold will reach out via email to collect input on our points earned.
  4. Education/Meetings –
    • We discussed canceling the Fall Conference or possibly having a virtual conference due to the pandemic.  We will discuss with the Marriott, the Board of Accountancy, and our speakers to determine what we do.
    • We aren’t able to have our WVU speaker in August.  We discussed having Mark Moore to speak virtually on September 16th from 12 – 1. 
    • Our next AGA Board meeting will be virtual on August 19th.
  5. Early Careers – Taylor Cole suggested possibly having an internship or a board position for a student.  She will reach out to Suzanne King at the University of Charleston for an updated contact list of students that would possibly be interested.
  6. CGFM/Professional Certification – The class for the 2nd test has begun.  Two people passed the first test out of 3 in the first class.
  7. Community Service – We delivered donations for the Children’s Home Society.
  8. Accountability – The Citizen Centric Report is due 9/30.  Marie Long has begun working on it.  Our treasurer Jamie Chambers is working with her on our financial information.  She will contact others as needed for other information for the report.
  9. Web Page/Newsletter – Jane Caswell will be working on the web page and Samantha Chapman will be working on the newsletter this year.

 

 

New Business

  1. Virtual PDT – We paid $500 each for Cheri Harpold, Roger Townsend, and Emily Fleck to participate in the PDT. 
  2. Officer Plans – Emily Fleck submitted a plan for Education and Marie Long submitted a plan for the Citizen Centric Report.  Taylor Cole is revising her Early Careers plan to reflect online and virtual communications.  Betsy Chapman is completing her CGFM plan.

Meeting adjourned at 1:00.

Cheri Harpold motioned to adjourn and Marie Long seconded.


June 2020 CEC Minutes

Submitted by Angela Leshon, Chapter Historian & Secretary

The Charleston Chapter’s Executive Committee met on June 17, 2020 via Skype.  The CEC members present were Jane Caswell, Jamie Chambers, Cheri Harpold, Emily Fleck, Roger Townsend, Betsy Chapman, Marie Long, Beth Farley, and Angela Leshon.

Call to Order

Betsy Chapman called the meeting to order at 12:00.

Minutes

Marie Long motioned to accept the minutes and Jamie Chambers seconded.

Officer Reports

  1. NCC – Roger Townsend is helping write an article for the Journal of Government Financial Management that should appear in the Spring 2021 edition of the journal.  The next NCC meeting will be next month.
  2. Treasurer – Jamie Chambers has prepared our budget for 2020-2021.  There is a deficiency in our budget due to our projected costs of our luncheons exceeding the revenues generated by them.  We discussed providing more economical meals to help curb costs and possibly raising the attendance fees.
  3. Membership – We have 70 members.
  4. Chapter Recognition/Points – Our next points are due 9/30 for the period June 1 through September 30.
  5. Education/Meetings –
    • We are paying for 3 board members to virtually attend the PDT conference.  They are tentatively Roger Townsend, Emily Fleck, and Cheri Harpold.  We need to submit registrations by June 19th to take advantage of the early bird pricing. 
    • We aren’t planning any luncheons until August.  Jamie Chambers is awaiting confirmation from WVU to speak at the August luncheon. 
    • The Fall Conference is October 27th and 28th.  Speakers will include Deepesh Randeri from Brickstreet, Kevin McCarthy from Blindspot Zone, Brandy Whittington, GASB, and Dave Hardy from Department of Revenue. 
    • Our next AGA Board meeting will be July 15th.
  6. CGFM/Professional Certification – The class for the 2nd test will begin the first week of July.  One person passed the first test.
  7. Community Service – We have toiletries for the Children’s Home Society but shelters are still closed to the public.  We will deliver these items when we are able.  We are emailing Beth Farley with any additional ideas we may have for community service.
  8. Accountability – The Citizen Centric Report is due 9/30.  Marie Long will begin working next month on this report.
  9. Web Page/Newsletter – The bylaws are published on the website.  The web page is currently updated and Jane Caswell asked for any additional suggestions for the website.

 

New Business

  1. Virtual PDT – In July.  We discussed paying for 3 people to virtually attend.  Tentatively the participants will be Roger Townsend, Emily Fleck, and Cheri Harpold. 
  2. Privacy Policy – We voted on and approved our privacy policy.  We will publish it in the newsletter and post it on our website for 25 points.
  3. Officer Plans – Betsy Chapman will be sending out these plans for the board’s review.  We will discuss them at the next meeting.

Meeting adjourned at 12:45.

Roger Townsend motioned to adjourn and Marie Long seconded.


May 2020 CEC Minutes

Submitted by Angela Leshon, Chapter Historian & Secretary

The Charleston Chapter’s Executive Committee met on May 27, 2020 via Skype.  The CEC members present were Jane Caswell, Jamie Chambers, Terry Harless, Cheri Harpold, Emily Fleck, Roger Townsend, Eric Wagner, and Angela Leshon.

Call to Order

Jamie Chambers called the meeting to order at 12:00.

Minutes

Cheri Harpold motioned to accept the minutes and Emily Fleck seconded.

Officer Reports

  1. NCC – Roger Townsend is helping write an article for the Journal of Government Financial Management.  Local governments are going to prepare Citizen Centric Reports.
  2. Membership – We have 70 members.  18 members are new to the AGA this year.
  3. Chapter Recognition/Points – We met our annual goal of 19,501 despite the obstacles we faced due to the Coronavirus crisis!  We accumulated a total of 19,625 points for the year!
  4. Education/Meetings – We are pushing back our June luncheon to July or even September when we possibly can have it in person.  National AGA feels we should keep all activities virtual until about August.  We discussed having WVU at a luncheon in August.  Jamie Chambers is going to talk to them about it.  Terry Harless will ask Mark Moore about speaking at one of our luncheons.  We discussed having attendees bring their own food to the luncheons.  We discussed purchasing group webinars if participation was good.  Our next board meeting will be via Skype June 17th
  5. Early Careers – When school resumes, we hope to have another get together with both the University of Charleston and West Virginia State University.  We discussed possibly doing this virtually. 
  6. Web Page/Newsletter – The newsletter is published on the website.  The web page is currently updated and Jane Caswell asked for any additional suggestions for the website.

New Business

  1. 2020-2021 Budget – Jamie Chambers is working on our new budget.
  2. Virtual PDT – In July.  We discussed paying for 3 people to virtually attend.  Angela Leshon motioned to accept this and Roger Townsend seconded.
  3. Privacy Policy – We are finalizing our privacy policy.  We can publish it in the newsletter and post it on our website for 25 points.

Meeting adjourned at 12:45.


April 2020 CEC Minutes

Submitted by Angela Leshon, Chapter Historian & Secretary

The Charleston Chapter’s Executive Committee met on April 15, 2020 via Skype.  The CEC members present were Jane Caswell, Jamie Chambers, Betsy Chapman, Terry Harless, Cheri Harpold, Beth Farley, Marie Long, Emily Fleck, Roger Townsend, Eric Wagner, and Angela Leshon.

Call to Order

Betsy Chapman called the meeting to order at 12:15.

Minutes

Terry Harless motioned to accept the minutes and Betsy Chapman seconded.

Officer Reports

  1. NCC – There has been no meeting of the NCC.  The LEAD Conference has been postponed.
  2. Membership – We have 70 members.  National has extended the renewal deadline.
  3. Chapter Recognition/Points – Our annual goal is 19,501.  We have 13,600 points, which is about 69% of our yearly goal.  Next points are due 5/31 for the period 4/1-5/31.  We are reaching out to National to ask about extending the points deadline due to the Coronavirus Crisis.
  4. Education/Meetings – Our Spring Conference has been canceled and we will have a 2-day Fall Conference instead.  We plan to have it October 28-29.  A total of sixteen hours of CPE will be available.  Speakers tentatively include GASB, National, Deepesh Randeri, Brandy Whittington, and Kevin McCarthy of Blindspot.  We discussed having luncheons every month instead of every other month in order to have additional opportunities for CPE hours.  We also discussed collecting donations at these events.
  5. CGFM/Professional Certification – We have seven students total in the afternoon and evening groups, which earns us points.  Book One has been completed.  Most of the study sessions were in person, with the last couple of study sessions being virtual via email due to the quarantine.  Tests are being postponed.
  6. Community Service – We need to take personal hygiene donations for the Children’s Home Society and turn them in.  We discussed also taking monetary donations.
  7. Web Page/Newsletter – We are splitting up the web page and newsletter duties as it is a great deal of work for one person.  Jane Caswell is updating the newsletter with Fall Conference information and CGFM information.  We are updating the National Calendar with our educational opportunities.

Unfinished business

  • Bylaws – We discussed some additional minor changes to our bylaws.  Jamie Chambers will update and email them for approval by the board.

Announcements

  • We discussed additional opportunities for earning points, such as completing and submitting a member-satisfaction survey and recognizing the members’ anniversaries with the AGA.
  • Our next board meeting is scheduled for May 20th and will likely be via Skype.

2020-2021 Chapter Executive Committee Nominations

These are the tentative members of the 2020-2021 Charleston AGA CEC, pending approval:

  • NCC – Roger Townsend
  • Secretary – Angela Leshon
  • Treasurer – Jamie Chambers
  • Education/Meetings – Roger Townsend/Emily Fleck
  • Communications – Melissa Mullins
  • Community Service – Beth Farley
  • CGFM – Betsy Chapman/Roger Townsend
  • Membership – Terry Harless
  • Chapter Recognition – Eric Wagner/Cheri Harpold
  • Webpage* – Jane Caswell
  • Newsletter* - Samantha Chapman
  • Historian – Angela Leshon
  • Accountability – Marie Long
  • Early Careers – Taylor Cole

*These positions are being separated this year.

Meeting adjourned

Angela Leshon motioned to adjourn and Betsy Chapman seconded.


March 2020 CEC Minutes

Submitted by Angela Leshon, Chapter Historian & Secretary

The Charleston Chapter’s Executive Committee met on March 11, 2020 at the Department of Environmental Protection in Charleston, WV.  The CEC members present were Jane Caswell, Jamie Chambers, Betsy Chapman, Terry Harless, Cheri Harpold, Beth Farley, Marie Long, Melissa Mullins, Taylor Cole, Emily Fleck, and Angela Leshon.

Call to Order

Jamie Chambers called the meeting to order at 1:15.

Minutes

Marie Long motioned to accept the minutes and Betsy Chapman seconded.

Officer Reports

  1. Treasurer – The speaker for the first day of the Spring Conference has already been paid for.
  2. Membership – We have 68 members.  Among them are several new members, including three people from the Treasurer’s Office and one person from the WV Department of Administration Financial Accounting and Reporting Section (FARS).
  3. Chapter Recognition/points – Our annual goal is 19,501.  We are about halfway to reaching our goal.  Next points are due 3/31 for the quarter 1/1-3/31.  The following period is April and May, with the points being due May 31st.  This is the last of our points.  Our Spring Conference is coming up which helps us earn a great deal of points, so we expect to meet our annual point goal.
  4. Education/Meetings – Our CPE luncheon that was scheduled for April 29th was canceled because our speaker was unable to attend.  Our Spring Conference is the following week (May 5th and May 6th) at the Marriott so we decided not to have an April luncheon and concentrate on preparations for the Spring Conference.  A total of sixteen hours of CPE are available, with three hours in ethics, and the other thirteen in accounting.  Shirts are being purchased for the board members in dill green and navy blue.  We agreed to pay $1,000 for refreshments and $500 for the room.  Our next luncheon is June 17th with Mark Moore speaking on a topic to be announced.
  5. Early Careers – We discussed sponsoring up to three students per day at the Spring Conference.  Some students have expressed interest in internships with the state.
  6. CGFM/Professional Certification – The study group is going well.  We have eight total students in the group.  Two have scheduled exams.
  7. Community Service – We are taking personal hygiene donations for the Children’s Home Society.
  8. Communications – Taylor Cole suggested enlisting the aid of a college student to oversee our chapter’s social media presence. 
  9. Accountability – Our Citizen Centric Report (CCR) for 2018-2019 is receiving the Certificate of Excellence.
  10. Web Page/Newsletter – We discussed splitting up the web page and newsletter duties as it is a great deal of work for one person.  Betsy Chapman informed us Samantha Chapman in her office is interested in joining the board and assuming one of these positions. 

Unfinished business

  1. Sponsor unpaid cost for Board members to attend PDT in 2020 – We discussed paying for the President to go and possibly one other person.
  2. Bylaws – We discussed some additional minor changes to our bylaws.  We will update and approve them which will allow us to earn points.

New business

  1. Job fair at WVSU – We discussed having a table at the fair.  It costs $30 per table.  Roger Townsend emailed that he would work the table.  He would mention to the students how to get on a register for a state job and also give information about websites for agencies not covered by the Division of Personnel.

Announcements

  1. March is CGFM Month – Governor Justice is doing a proclamation on March 18th at 11:00.
  2. Upcoming events
    1. Next luncheon – We plan to have a CPE luncheon June 17th at the Capitol Complex in Building 3 with Mark Moore speaking.  The topic is to be announced.
    2. LEAD! 2020 – April 30-May 2,2020 in Dallas, Texas
    3. Spring Conference – We are having our annual Spring conference the first week of May at the Marriott on the 5th and the 6th.  Speakers include the Ethics Commission, Deepesh Randeri of BrickStreet, the Secretary of Revenue Dave Hardy, and Kevin McCarthy of Blindspot.
    4. PDT – Annual PDT meeting is July 19th – July 22nd in Dallas, Texas.

 Meeting adjourned.


February 2020 CEC Minutes

Submitted by Angela Leshon, Chapter Historian & Secretary

The Charleston Chapter’s Executive Committee met on February 20, 2020 at the Department of Environmental Protection in Charleston, WV.  The CEC members present were Roger Townsend, Jane Caswell, Jamie Chambers, Betsy Chapman, Terry Harless, Cheri Harpold, Beth Farley, Marie Long, Eric Wagner, and Angela Leshon.

Call to Order

Jamie Chambers called the meeting to order at 11:30.

Minutes

Eric Wagner motioned to accept the minutes and Terry Harless seconded.

Officer Reports

  1. National Council of Chapters (NCC) – Several matters were discussed.  Among them:
        1. Updating the points system – make it more concise
        2. Procedures for opening and closing chapters – dependent upon the number of members and the frequency of meetings
  2. Membership – We have 63 members.
  3. Chapter Recognition/points – Our annual goal is 19,501.  We are about 51% of the way to reaching our goal.  Next points are due 3/31 for the quarter 1/1-3/31.
  4. Education/Meetings – Our next CPE luncheon is March 11th at DEP, topic to be determined.  We are having a CPE luncheon April 29th and WVU will speak.
  5. Early Careers – Our UC Outreach was a success.  Suzanne King from UC followed up with an email thanking us for the event and told us that the feedback was very good.
  6. CGFM/Professional Certification – The group has started.  We discussed purchasing a practice test and having a giveaway for one of the students to win it.  Jamie Chambers motioned to accept this purchase and Cheri Harpold seconded.
  7. Community Service – We discussed taking personal hygiene donations in March for the Children’s Home Society.  Easter is April 12th and we discussed taking donations for the Children’s Home Society for Easter.
  8. Accountability – Our Citizen Centric Report (CCR) is due in September.
  9. Web Page/Newsletter – The webpage is up to date with the minutes of the meetings.  We discussed putting CGFM information on the website.  Jane Caswell expressed concern over the Lucid Press software that the National AGA wants to adopt as it is difficult to use.  We are looking into possibly using Publisher software instead, if we are able.  We discussed splitting up the web page and newsletter duties as it is a great deal of work for one person.

 

 

Updating bylaws

We are making some changes to our bylaws.  We discussed having the individual chairs’ terms be changed to two years instead of one.  We will complete and approve the bylaws by May 30th so we can earn points.

Upcoming events

  • Next luncheon – We plan to have a CPE luncheon March 11th at DEP.  The topic is to be announced.  On April 29th, we have another CPE luncheon, with WVU speaking.
  • LEAD! 2020 – April 30-May 2,2020 in Dallas, Texas – Roger Townsend and Betsy Chapman are attending.
  • Spring Conference – We are having a 2-day Spring conference the first week of May at the Marriott, on the 5th and the 6th.  Speakers include the Ethics Commission, Deepesh Randeri of BrickStreet, the Secretary of Revenue Dave Hardy, and Kevin McCarthy of Blindspot.
  • PDT – Annual PDT meeting is July 19th – July 22nd in Dallas, Texas.

 Meeting adjourned.


January 2020 CEC Minutes

Submitted by Angela Leshon, Chapter Historian & Secretary

The Charleston Chapter’s Executive Committee met on January 15, 2020 at the Department of Environmental Protection in Charleston, WV.  The CEC members present were Roger Townsend, Jane Caswell, Jamie Chambers, Betsy Chapman, Terry Harless, Cheri Harpold, Betsy Chapman, Taylor Cole, and Angela Leshon.

Call to Order

Jamie Chambers called the meeting to order at 11:30.

Minutes

Terry Harless motioned to accept the minutes and Roger Townsend seconded.

Officer Reports

  • National Council of Chapters (NCC) meets February 4th.  Roger Townsend is our representative.
  • Treasurer’s Report is on Drop Box.  Roger Townsend motioned to accept the report and Cheri Harpold seconded.
  • Membership – We have 57 members.  The State Auditor McCuskey has expressed interest in joining.
  • Chapter Recognition/points – We have earned a total of 10,075 this year.  Our annual goal is 19,501, so we are well on our way to achieving our points goal.  Next points are due 3/31 for the quarter 1/1-3/31.
  • Community Service – Taylor Cole suggested that she could talk to some teachers about the Valentines for Vets program.  Those teachers could possibly make it a class project to make valentines.  We discussed getting involved in the Susan G. Komen walk and volunteering in the local animal shelters.
  • CGFM/Professional Certification – Betsy Chapman reviewed materials in our library and printed items that had been updated.  We don’t need to purchase any of the new materials.  She is planning to meet with people next week to discuss beginning the study group the following week.
  • Early Careers – Taylor Cole sent emails about luncheon and conference to invite students to attend both.

Updating bylaws

  • We discussed putting a formal budget in place.  We do not currently have a formal budget in writing.

Upcoming events

  • Next luncheon – February 19th Cheryl Webb will speak about employment with the State of West Virginia.  We are inviting college students to attend this luncheon.  It was not approved for CPE so we did not expect others would be interested in it.  We plan to have a luncheon in March for CPE since February’s luncheon topic was not approved.
  • LEAD! 2020 – April 30-May 2,2020 in Dallas, Texas – Roger Townsend and Betsy Chapman are attending.  Taylor Cole may also attend.
  • Spring Conference – We are having a 2-day conference the first week of May at the Civic Center, probably the 5th and the 6th.  Speakers we discussed having are the Ethics Commission, Deepesh Randeri of BrickStreet Christina Chard of UC, and the Secretary of Revenue Dave Hardy.  Terry Harless suggested a motivational speaker he is familiar with and we may have him speak for a whole day.  We discussed having it at the Marriott as the Civic Center is booked.  The Marriott will cost at a minimum $2,000 per day with lunch being on the attendees’ own. 

 Meeting adjourned.

December 2019 CEC Minutes

Submitted by Angela Leshon, Chapter Historian & Secretary

The Charleston Chapter’s Executive Committee met on December 4, 2019 at the Department of Environmental Protection in Charleston, WV.  The CEC members present were Roger Townsend, Jane Caswell, Jamie Chambers, Betsy Chapman, Terry Harless, Cheri Harpold, Beth Farley (via phone), and Angela Leshon.

Call to Order

Jamie Chambers called the meeting to order at 1:00.

Minutes

Roger Townsend motioned to accept the minutes and Betsy Chapman seconded.

Officer Reports

  • Membership – We have 56 members.
  • Chapter Recognition/points – We earned 6,100 points in the first quarter and our annual goal is 19,501.  We are well on our way to achieving our points goal.  Next points are due 12/31 for the quarter 10/1-12/31.  Cheri Harpold sent email to collect information.
  • Community Service – We accepted donations at the Fall Conference for the Children’s Home Society.  We discussed getting involved in Valentines for Vets, the Susan G. Komen Walk, the local animal shelters, and we will continue to support the Children’s Home Society.
  • Web Page/Newsletter – Jane Caswell is working on the next newsletter.
  • CGFM/Professional Certification – The study group will begin the second week of January and will last anywhere from six to eight weeks.

Updating bylaws

  • We will discuss in-depth at our next meeting.

Upcoming events

  • Next luncheon – February 19th Cheryl Webb will speak about employment with the State of West Virginia.  We may send a newsletter to colleges to invite them to next luncheon.
  • LEAD! 2020 – April 30-May 2,2020 in Dallas, Texas – Roger Townsend is attending.  Betsy Chapman may also attend.
  • Spring Conference – We are having a 2-day conference the first week of May at the Civic Center.  Speakers we discussed having are the Ethics Commission, Deepesh Randeri of BrickStreet Christina Chard of UC, and the Secretary of Revenue Dave Hardy.  We discussed having it at the Civic Center with an estimated cost of $1,250 with lunch being on the attendees’ own.

 Meeting adjourned.

 

November 2019 CEC Minutes

Submitted by Angela Leshon, Chapter Historian & Secretary

The Charleston Chapter’s Executive Committee met on November 20, 2019 at the Department of Environmental Protection in Charleston, WV.  The CEC members present were Emily Fleck, Roger Townsend, Jane Caswell, Eric Wagner, Jamie Chambers, and Angela Leshon.

Call to Order

Jamie Chambers called the meeting to order at 11:30.

Minutes

Roger Townsend motioned to accept the minutes and Emily Fleck seconded.

Officer Reports

  • National Council of Chapters – National Ethics Board has started updating the Code of Ethics.  Roger Townsend has been nominated to be our representative for the 2020-2021 year.  Emily Fleck and Roger Townsend spoke to students at University of Charleston.  About 50 people were in attendance.
  • Treasurer – Treasurer’s report is in dropbox.  Michelle Yanok’s mileage needs paid.
  • Membership – We have 56 members.  Auditor McCuskey expressed interest in joining.
  • Chapter Recognition/points – Next points are due 12/31 for the quarter 10/1-12/31.
  • Education/Meetings – Our next luncheon is December 4th.  We discussed having a sandwich tray from Firehouse Subs.
  • Web Page/Newsletter – Jane Caswell is working on the next newsletter.

Updating bylaws

  • We will discuss in-depth at our next meeting.

Upcoming events

  • Next luncheon – 12/4 Treasurer’s office will be speaking about Safekeeping.
  • 2020 CPE Luncheons – We discussed having a representative from WVU possibly speaking in February or June.  We also discussed having the Division of Personnel speaking at a CPE event.  Jamie Chambers is calling the Board of Accountancy to see if it will qualify for CPE.
  • LEAD! 2020 – April 30-May 2,2020 in Dallas, Texas – Roger Townsend is attending.
  • Spring Conference – We discussed having it the first week of May at the Civic Center.  Meals will be on our own.  We discussed having a full day devoted to one topic and one speaker.  We discussed having the Ethics Commission be one of the speakers on the other day.

 Meeting adjourned.  Angela Leshon motioned to adjourn and Roger Townsend seconded.

October 2019 CEC Minutes

Submitted by Angela Leshon, Chapter Historian & Secretary

The Charleston Chapter’s Executive Committee met on October 9, 2019 at the Capitol Complex Building 3  in Charleston, WV.  The CEC members present were Emily Fleck, Roger Townsend, Cheri Harpold, Jane Caswell, Eric Wagner, Taylor Cole, Jamie Chambers, Terry Harless, Betsy Chapman, and Angela Leshon.

Call to Order

Jamie Chambers called the meeting to order at 1:00.

Minutes

Eric Wagner motioned to accept the minutes and Roger Townsend seconded.

Officer Reports

  • Treasurer – Treasurer Melissa Mullins was not present.
  • Membership – We have 54 members.
  • Chapter Recognition/points – Eric Wagner filed September points on September 30.  Next points are due 12/31 for the quarter 10/1-12/31.
  • Education/Meetings – Fall Conference materials are being emailed.  Ann Ebert from National is unable to come.  Michelle Yanok from Parkersburg will come.  Tentative speakers include Phillip Uy, Brandy Whittington, Misty Reese, Michael Cook, Christina Chard, and Eric Wagner.
  • Early Careers – Taylor Cole sent emails to colleges to see if there were any students who would be interested in attending the fall conference.
  • CGFM/Professional – Betsy Chapman ordered new CGFM book to review for changes before ordering multiple copies.
  • Web Page/Newsletter – Jane Caswell prepared the newsletter.  Online registration is not working.  Citizen Centric Report (CCR) went out.
  • Community Service – We are asking for donations be brought to the Fall Conference.

Updates

  • Next luncheon – Tentatively will be 12/11 or 12/18.  Treasurer’s office will be speaking about Safekeeping.  

Meeting adjourned.

 

September 2019 CEC Minutes

Submitted by Angela Leshon, Chapter Historian & Secretary

The Charleston Chapter’s Executive Committee met on September 18, 2019 at the Insurance Commission in Charleston, WV.  The CEC members present were Emily Fleck, Roger Townsend, Cheri Harpold, Jane Caswell, Eric Wagner, Taylor Cole, Jamie Chambers, Terry Harless, Melissa Mullins, Betsy Chapman, Marie Long, Beth Farley, and Angela Leshon.

Call to Order

Jamie Chambers called the meeting to order at 11:30.

Minutes

Cheri Harpold motioned to accept the minutes and Marie Long seconded.

Officer Reports

  • Treasurer – We have $11,000.  We still have a few payments to be received from the last luncheon.
  • Membership – We have 54 members.  A 55th member is in process.
  • Chapter Recognition/points – June-September points due September 30.  Cheri Harpold sent a reminder email.
  • Early Careers – Taylor Cole sent emails to colleges to see if there were any activities we could get involved with.  We discussed speaking to a college class about employment with State Government.  We discussed giving scholarships to 3 students to attend the fall conference.
  • CGFM/Professional – The study group will start in January.  Samantha Chapman and Kay Walden passed the test.
  • Web Page/Newsletter – We will be sending out summer newsletter.  We discussed having online signups on the website to receive the newsletter.  We called National as the online form is not working.  Minutes are updated on the website.
  • Community Service – We discussed doing community service at the animal shelter.  We also are asking for donations be brought to the Fall Conference.

Updates

  • Fall Conference – November 6, 2019  Price is $200 less various $25 discounts.  Lunch will be a buffet of subs and sandwiches at $29 per person.  We will have small breakfast items and coffee breaks.  National, Christina Chard, Eric Wagner, and Misty Reese will be speaking.
  • Next Luncheon – October 9th, 2019 at the Capitol Complex, Building 3.  We discussed having the Treasurer’s office speak about Safekeeping.  

Meeting adjourned – Cheri Harpold motioned and Melissa Mullins seconded.

 

 


August 2019 CEC Minutes

Submitted by Angela Leshon, Chapter Historian & Secretary

The Charleston Chapter’s Executive Committee met on August 21, 2019 at the Capitol Complex – Building 3 in Charleston, WV.  The CEC members present were Emily Fleck, Roger Townsend, Cheri Harpold, Jane Caswell, Eric Wagner, Taylor Cole, Jamie Chambers, Terry Harless, and Angela Leshon.

Call to Order

Jamie Chambers called the meeting to order at 11:15.

Minutes

Previous minutes were unavailable.

Officer Reports

  • Membership – We have 54 members
  • Chapter Recognition/points – June-September points due September 30.
  • Early Careers – Taylor Cole sent emails to colleges to see if there were any activities we could get involved with.
  • CGFM/Professional – Betsy Chapman is preparing a flyer for the study group.  We need to buy updated books.
  • Web Page/Newsletter – Both the website and newsletter are in the process of being updated.

Updates

  • 2019-2020 Plans – We submitted seven plans and received 1400 points plus an additional 700 points for submitting before August 1.
  • Set points for 2019-2020 – Set our point goal of 19,001.
  • Fall Conference – November 6, 2019  We haven’t decided on the price.  Lunch will be on the attendees’ own.

New business

  • CGFM Reimbursement – 2 CGFM applications for Kay Wandling and Samantha Chapman were received and these candidates are being reimbursed for passing the exam.

Announcements

  • Next Luncheon – October 9th, 2019.  We discussed having it at OASIS.

Meeting adjourned – Angela Leshon motioned and Terry Harless seconded.


July Meeting was not held


June 2019 CEC Minutes

Submitted by Angela Leshon, Chapter Historian & Secretary

The Charleston Chapter’s Executive Committee met on June 12, 2019 at the Department of Environmental Protection in Charleston, WV.  The CEC members present were Marie Long, Roger Townsend, Cheri Harpold, Jane Caswell, Beth Farley, Betsy Chapman, Taylor Cole, Jamie Chambers, and Angela Leshon.

Call to Order

Roger Townsend called the meeting to order at 1:20.

Minutes

Beth Farley motioned to accept the previous month’s minutes and Marie Long seconded.

Treasurer’s Report

Report was not available.

Points Update

17,001 was our goal in points and we earned 23,375.  Next points update is for the period of June through September and is due September 30. 

Membership Update

We have 53 members.

New Business

      1. 2019-2020 Roster due June 26th.
      2. PDT – July 2019 in New Orleans.  Melissa Mullins and Roger Townsend are attending.
      3. Next luncheon – August 21st DEP Building OASIS is speaking on OASIS reports and pivot tables.  Roger Townsend is preparing certificates for previous luncheons.
      4. Fall Conference – November 6, 2019 at the Marriott.  Deepesh Randeri and Christina Chard are slated to speak.
      5. Early Careers Development – Government Finance Case Challenge – Team registrations are due by noon 9/20. 
      6. CGFM study group update – See if enough interest for another study group.  2 people for sure are interested.
      7. Community Service – Beth Farley prepared a community service plan for the upcoming year.
      8. Newsletter/Website – Jane Caswell is working on 2nd quarter newsletter.  Website is updated through May.

Meeting adjourned – Marie Long motioned and Betsy Chapman seconded.


May 2019 CEC Minutes

Submitted by Angela Leshon, Chapter Historian & Secretary

The Charleston Chapter’s Executive Committee met on May 15, 2019 at the Department of Environmental in Charleston, WV.  The CEC members present were Marie Long, Roger Townsend, Cheri Harpold, Jane Caswell, Beth Farley, Betsy Chapman, Jamie Chambers, and Angela Leshon.

Call to Order

Roger Townsend called the meeting to order at 11:30.

Minutes

Marie Long motioned to accept the previous month’s minutes and Cheri Harpold seconded.

Treasurer’s Report

Treasurer Cherie Peacock was on leave.

Points Update

Next points are due 5/31 for the period April and May.  We are submitting our Citizen Centric Report (CCR) for points. 

Membership Update

We have 57 members.  7 members have yet to renew.  Terry Harless was not present.

New Business

      1. CPE Luncheon – June 12th at DEP – Jamie Chambers will speak about Audit Evidence, Documentation, and Record Retention.
      2. PDT – July 2019 in New Orleans.  Melissa Mullins and Roger Townsend are attending.
      3. Community Service – Dropped off Easter totes for Children’s Home Society.
      4. CGFM study group update – Several are taking the exam in May.
      5. Summary of LEAD!2019 Conference – Roger Townsend, Jamie Chambers, and Cherie Peacock attended.  We discussed updating our bylaws.
      6. Newsletter/Website – Newsletter must be on National Office template and approved by National Office in order to protect AGA brand.  Jane Caswell is hoping to collect articles to publish in newsletter.
      7. Fall Conference – November 6, 2019 at the Marriott.  Deepesh Randeri and Christina Chard are slated to speak.  Christina Chard will speak about Forensic Accounting.
      8. Community Service – Beth Farley is preparing a community service plan for the upcoming year and will send it out.
      9. Spring Conference 2020 – We discussed things to consider for next year, such as sending handouts out electronically and allowing individuals to print their own copies.  We also discussed not scheduling the conference during Spring Break and known busy times, such as payroll week.  
      10. We approved the board members for the 2019-2020 year.
      11. We discussed planning for next year, such as:
        1. Session Planning
        2. Outreach to early career and getting students more involved
        3. Serving members
        4. Helping new board members

Meeting adjourned.


April 2019 CEC Minutes

Submitted by Angela Leshon, Chapter Historian & Secretary

The Charleston Chapter’s Executive Committee met on April 10, 2019 at the Division of Natural Resources in South Charleston, WV.  The CEC members present were Cherie Peacock, Marie Long, Roger Townsend, Cheri Harpold, Jane Caswell, Terry Harless, Beth Farley, Emily Fleck, Betsy Chapman, and Angela Leshon.

Call to Order

Roger Townsend called the meeting to order at 1:05.

Minutes

Cheri Harpold motioned to accept the previous month’s minutes and Emily Fleck seconded.

Treasurer’s Report

Report was unavailable due to online banking issues.

Points Update

Next points are due 5/31 for the period April and May.  We currently have accumulated 18,000 points. 

Membership Update

We have 56 members.  14 members have yet to renew. 

New Business

      1. CPE Luncheon – June 12th at DEP – Jamie Chambers will speak about Audit Evidence.
      2. PDT – July 2019 in New Orleans.  Melissa Mullins and Roger Townsend are attending.
      3. Community Service – For Easter, we are doing totes for Children’s Home Society.  We are delivering 15 totes to Charleston and 10 to Beckley after Spring Conference.
      4. CGFM study group update – Study group is over for the session.  Betsy Chapman passed exam.  Others are taking the exam in May.
      5. Spring Conference – April 17 – 19 at Marriott.  Everything is contracted, but not completely paid for.  We have 28 people for day 3.  Board members coming early to help set up.
      6. LEAD!2019 – May 2nd - 4th in Baltimore, MD.  Roger Townsend, Jamie Chambers, and Cherie Peacock are attending.
      7. Newsletter/Website – 1st quarter of 2019 newsletter is complete.  Jane Caswell is now collecting info for the 2nd quarter.

Angela Leshon motioned to adjourn and Cheri Harpold seconded.


March 2019 CEC Minutes

March 2019 CEC Minutes

Submitted by Angela Leshon, Chapter Historian & Secretary

The Charleston Chapter’s Executive Committee met on March 20, 2019 at the Insurance Commission in Charleston, WV.  The CEC members present were Cherie Peacock, Marie Long, Roger Townsend, Cheri Harpold, Jane Caswell, Melissa Mullins, Terry Harless, Beth Farley, and Angela Leshon.

Call to Order

Roger Townsend called the meeting to order at 11:30.

Minutes

Cheri Harpold motioned to accept the previous month’s minutes and Marie Long seconded.

Treasurer’s Report

Angela Leshon motioned to accept the treasurer’s report and Marie Long seconded.

Points Update

Next points are due 3/31 for the period January through March.  Notification has been sent to collect information for points. 

Membership Update

We have 56 members.  There are 10 new members for the year.  Renewals are due 3/31/19. 

New Business

      1. Next Luncheon – Ethics Topic on April 10th at DNR – 22 are signed up thus far.
      2. Luncheon June 12 – Jamie Chambers presenting at DEP.
      3. Future luncheons are August 21 and October 16 – Topics and locations to be determined.
      4. Fall Conference – Deepesh Randeri and Christina Chard may present.  It will be for one day.
      5. Community Service – For Easter, we are doing baskets for Children’s Home Society.  We discussed doing wreaths for Memorial Day.
      6. CGFM study group update – For 25 Years of CGFM, we are doing the 25 miles program.
      7. Spring Conference – April 17 – 19 at Marriott.  Rooms are paid for.  We need to pay for speakers, food, and wifi.
      8. LEAD!2019 – May 2nd through 4th in Baltimore, MD.  Roger Townsend, Jamie Chambers, and Cherie Peacock are attending.
      9. Newsletter – Jane Caswell sending out quarterly newsletter for 1st quarter of 2019.

Melissa Mullins motioned to adjourn and Marie Long seconded.


 

February 2019 CEC Minutes

Submitted by Angela Leshon, Chapter Historian & Secretary

The Charleston Chapter’s Executive Committee met on February 20, 2019 at DEP in Charleston, WV.  The CEC members present were Cherie Peacock, Marie Long, Emily Fleck, Roger Townsend, Cheri Harpold, Jamie Chambers, Jane Caswell, Betsy Chapman, Melissa Mullins, Debbie Longanacre, Terry Harless, and Angela Leshon.

Call to Order

Roger Townsend called the meeting to order at 1:15.

Minutes

Marie Long motioned to accept the previous month’s minutes and Cheri Harpold seconded.

Treasurer’s Report

Melissa Mullins motioned to accept the treasurer’s report and Marie Long seconded.

Points Update

Next points are due 3/31 for the period January through March.  We are on track to surpass our goal. 

Membership Update

We have 54 members.  There are 3 new members.  We are trying to entice new members, perhaps with free chapter membership. 

New Business

      1. Next Luncheon – Ethics Topic on April 10th at DNR.
      2. Community Service – We did Valentines for Vets.  About 450 valentines were handed out to the Barboursville and Beckley Vets centers.  For Easter, we are taking donations for Children’s Home Society, such as toiletries, etc…
      3. CGFM Update – Study group for test 3 has started.
      4. Spring Conference – April 17 – 19 at Marriott.  WVSCPA is sponsoring; E&Y and Suttle have not confirmed sponsorship.  We need afternoon speakers for 1st day.  Eric Wagner from OASIS and Misty Price from the Treasurer’s Office will present on the 3rd day for roughly a ½ day of CPE.
      5. We discussed possibly selling AGA shirts.

Jamie Chambers motioned to adjourn and Marie Long seconded.


January 2019 CEC Minutes

Submitted by Angela Leshon, Chapter Historian & Secretary

The Charleston Chapter’s Executive Committee met on December 4, 2018 at DEP in Charleston, WV.  The CEC members present were Cherie Peacock, Marie Long, Emily Fleck, Roger Townsend, Cheri Harpold, Jamie Chambers, Jane Caswell, Beth Farley, Betsy Chapman, Melissa Mullins, Debbie Longanacre, and Angela Leshon.

Call to Order

Roger Townsend called the meeting to order at 12:05.

Minutes

Marie Long motioned to accept the previous month’s minutes and Melissa Mullins seconded.

Treasurer’s Report

Angela Leshon motioned to accept the treasurer’s report and Jamie Chambers seconded.

Points Update

Next points are due 3/31 for the period January through March.  Through December we had 14,700 points and our annual goal is 17,100 so we are on track to surpass our goal. 

Membership Update

Our membership chair, Terry Harless, was absent.  There are 51 members. 

New Business

      1. Upcoming events - Next Luncheon – February 20th at DEP.  Lisa Comer will speak for 1 hour.  Conference room is reserved.  Luncheon was to be for 2 hours, but it’s down to 1 hour.  36 signed up so far.
      2. Community Service – Valentines for Vets items due February 1st ish.  Will post pictures on Facebook and in news letter.  We may do something for Easter.
      3. Newsletter/Website – Jane Caswell put in dropbox.  Needs pictures added.
      4. CGFM Update – We have 9 current members and 5 new people are interested.  Possibly starting at end of January.
      5. Spring Conference – April 17 – 19? Possibly adding an additional day onto conference for OASIS-related training.  1st half will be training for CPE, the other half would be for questions, no CPE.
      6. NCC position/Lead!2019 Attendees – discussed who we thought should represent us
      7. Sponsorship for MOV Conference – We will give out brochures, but will not be sponsoring.

Meeting adjourned.


December 2018 CEC Minutes

Submitted by Angela Leshon, Chapter Historian & Secretary

The Charleston Chapter’s Executive Committee met on December 4, 2018 at DEP in Charleston, WV.  The CEC members present were Cherie Peacock, Marie Long, Emily Fleck, Roger Townsend, Cheri Harpold, Jamie Chambers, Jane Caswell, Beth Farley, Betsy Chapman, and Angela Leshon.

Call to Order

Roger Townsend called the meeting to order at 11:45.

Minutes

Marie Long motioned to accept the previous month’s minutes and Cheri Harpold seconded.

Treasurer’s Report

We have $19,325.66 after everything clears.  Emily Fleck motioned to accept the treasurer’s report and Marie Long seconded.

Points Update

Next points are due December 31st for the period October through December. 

Membership Update

Our membership chair was not present at this meeting.  There are 51 members. 

New Business

  1. Upcoming events
      1. Next Luncheon – February 20th at DEP.  Conference room is reserved.  Luncheon will be for 2 hours.  Auditor’s office is speaking.
      2. Community Service – Fall Conference collections to benefit Children’s Home Society to be delivered 12/6/18.  Book bags for Children’s Home Society – 10 kids for Charleston and 8 kids for Beckley for December 20th.
      3. Spring 2019 Conference – never too early to start – possibly April 23rd and April 24th at the Marriott.
      4. Newsletter – Jane Caswell is updating now.
      5. Early Careers Development – Marshall University has contacted us and we have talked to University of Charleston.
      6. CGFM Study Group – Group is starting up again in January with Test 3.  Kay Walden is taking the test in December.

 

Meeting adjourned – Marie Long motioned and Cheri Harpold seconded.


October 2018 CEC Minutes

Submitted by Angela Leshon, Chapter Historian & Secretary

The Charleston Chapter’s Executive Committee met on October 30, 2018 at DNR in South Charleston, WV.  The CEC members present were Cherie Peacock, Melissa Mullins, Marie Long, Emily Fleck, Roger Townsend, Cheri Harpold, Jamie Chambers, Jane Caswell, Debbie Longanacre, and Angela Leshon.

Call to Order

Roger Townsend called the meeting to order at 11:30.

Minutes

Cherie Peacock motioned to accept the previous month’s minutes and Melissa Mullins seconded.

Treasurer’s Report

Melissa Mullins motioned to accept the treasurer’s report and Marie Long seconded.

Points Update

We earned 10,725 points the first quarter.  Next points are due December 31st for the period October through December. 

Membership Update

There are 51 members.  We have 6 new members.

New Business

  1. Upcoming events
      1. Fall 2018 Conference - Steak Escape, Chick-Fil-A, and Adelphia are donating gift cards.  E&Y and Suttle are sponsoring.  There may be students attending for free.  Lunch will be Italian buffet.   
      2. Next Luncheons – February 20th at DEP.  Conference room is reserved.  Luncheon will be for 2 hours.  Auditor’s office is speaking.  April 10th, June 12th, August 21st, October 16th are the next tentative dates for luncheons.
      3. Community Service – Silent auction to benefit Children’s Home Society, Valentines for Vets.
      4. Newsletter/Website
      5. Early Careers Development
      6. CGFM Study Group – We need to order study guides when we find out about updates to the books.

 

Meeting adjourned – Emily Fleck motioned and Jamie Chambers seconded  


September 2018 CEC Minutes

Submitted by Angela Leshon, Chapter Historian & Secretary

The Charleston Chapter’s Executive Committee met on September 19, 2018 at Cracker Barrel in Charleston, WV.  The CEC members present were Cherie Peacock, Melissa Mullins, Marie Long, Emily Fleck, Terry Harless, Roger Townsend, Cheri Harpold, Jamie Chambers, Beth Farley, and Angela Leshon.

Call to Order

Roger Townsend called the meeting to order at 11:30.

Minutes

Melissa Mullins motioned to accept the previous month’s minutes and Jamie Chambers seconded.

Treasurer’s Report

We have paid for several items, such as online study guides, polos, silent auction items, and test reimbursements.  Discussed different ways to handle no shows/no pays.  Melissa Mullins motioned to accept the treasurer’s report and Marie Long seconded.

Points Update

Next points are due September 30th for the period June through September. 

Membership Update

There are 49 members.

New Business

  1. Upcoming events
      1. Next Luncheon – February 20th at DEP.
      2. Spring 2019 Conference – Never too early to start
      3. Fall 2018 Conference - Notice is out, getting registrations in, Steak Escape and Chick-Fil-A are sponsoring, getting a room the night before to aid setup.
      4. Community Service – Discussed many events, such as AGA/Coal City VFD Community Service event and Children’t Therapy Clinic “Light the Way” 5K Walk/Run.
      5. Newsletter/Website
      6. Early Careers Development
      7. CGFM Study Group – 9 members, discussed reimbursing for the CGFM exam.

 

Meeting adjourned – Melissa Mullins motioned and Marie Long seconded  

 


August 2018 CEC Minutes

Submitted by Angela Leshon, Chapter Historian & Secretary

The Charleston Chapter’s Executive Committee met on August 15, 2018 at DNR in South Charleston, WV.  The CEC members present were Cherie Peacock, Melissa Mullins, Marie Long, Emily Fleck, Betsy Chapman, Jane Caswell, Cheri Harpold, Jamie Chambers, Beth Farley, and Angela Leshon.

Call to Order

Jamie Chambers called the meeting to order at 11:00.

Minutes

Emily Fleck motioned to accept the previous month’s minutes and Marie Long seconded.

Treasurer’s Report

We are in good standing and need to purchase several items, such as online study guides, an adapter for tablet, bookbags for Christmas for Children’s Home Society, and several items for fall conference such as polos, food, audio & visual items, speakers’ gifts, and silent auction items.

Points Update

Next points are due September 30th for the period June through September. 

Membership Update

There are 47 members. 

New Business

  1. Upcoming events
      1. Next Luncheon – February 21st at DEP.
      2. Spring 2019 Conference – tabling for now.
      3. Fall 2018 Conference – 11/8 at the Marriott.  Tentative speakers include Ann Ebert from National, James Meadows could speak on Fraud, Highways may speak, Marty Wright may speak on P-Card Fraud, and Jason Fisher may speak on Medicaid Fraud. 
      4. Community Service – Discussed many events, such as a silent auction at Fall Conference and a book bag and school supply drive to benefit the Children’s Home Society, Valentine’s for Vets, and an Easter-related event at Spring Conference.
      5. CGFM Study Group – Logins for multiple users for practice exam:  $177 for 3 users and $295 for 5 users.

 

Meeting adjourned – Cheri Harpold motioned and Melissa Mullins seconded.


July 2018 CEC Minutes

Submitted by Angela Leshon, Chapter Historian & Secretary

The Charleston Chapter’s Executive Committee met on July 18, 2018 at Chili’s in Charleston, WV.  The CEC members present were Cherie Peacock, Melissa Mullins, Marie Long, Emily Fleck, Betsy Chapman, Jane Caswell, Cheri Harpold, Jamie Chambers, Roger Townsend, and Angela Leshon.

Call to Order

Roger Townsend called the meeting to order at 11:30.

Minutes

Emily Fleck motioned to accept the previous month’s minutes and Marie Long seconded.

Points Update

We met our goal for the year.  Next points are due September 30th for the period June through September.  17,000 is our goal for 2019.

Membership Update

There are 47 members.  We lost 8 members.

New Business

  1. Upcoming events
      1. Next Luncheon – August 15th at DNR.  Pizza, pasta, and salad is the lunch.  Jamie Chambers will speak on Internal Auditing.  Cost is $10 for members and $15 for non-members.
      2. Spring 2019 Conference – tabling for now.
      3. Fall 2018 Conference – 11/8 at the Marriott.  Board members will wear orange shirts or some other fall color.  Emily Fleck is working on agenda.  We will possibly have Ann Ebert from National speak.  Chris Casto could speak on Fraud.  Jim Powers from Office of Special Investigations may speak.  Marty Wright may speak on P-Card Fraud.  Jason Fisher may speak on Medicaid Fraud. 
      4. Community Service – We donated $280 to Children’s Home Society. socks scarves, snacks (no peanut butter!) backpack supplies.  Also possibly donating at Christmas.
      5. CGFM Study Group – Still going.  Took holiday off.  We have 7 people, but may be losing some.  We are looking into buying logins to practice exam.
  2. Newsletter  Jane Caswell is working on.
  3. Reimbursing for the CGFM Exam – We had 1 application in June.
  4. Future luncheons at Hardings?  No, the next couple of lunches are already scheduled.

 

Meeting adjourned – Angela Leshon motioned and Marie Long seconded.