Central South Dakota Chapter Executive Committee Minutes April 18, 2017 12:00 PM
President Mary Ellen Garrett called the meeting to order. Members present: Teresa Evans, Seth Hipple, Jessica Huber, Heather Nachtigal, Jennifer Schrempp, Keith Senger, and Amanda Werre. Members absent: Sarah Burtt, Matthew Fickbohm, Tonya Johnson, and Beth Leidholt.
Approve Minutes - Amanda Werre motioned to approve, Jennifer Schrempp seconded the motion, and all members present approved the minutes of the March 14, 2017 meeting as presented. Motion carried.
Treasurer’s Report – The Chapter received $18,240.00 in PDC registration fees. The Chapter had two expenses during March: PDC Expense $14.95 and food for the AGA Speaker Luncheon $82.01, along with uncleared check #2136 in amount of $82.01 leaving an account balance of $40,064.84. The President declared the Treasurer’s Report to be filed as presented.
Accountability – Nothing to report.
Bylaws and Procedures Update – No report received.
Certification – Nothing to report.
Communications – Nothing to report.
Community Service – Seth Hipple said five signed up to attend upcoming Budget Class for May 2017 the location is to be determined. The next Budget Class will be held on May 16, May 23, and May 30, 2017.
Education – Upcoming Webinars, May and June. Planning to have luncheon for June’s Webinar
Membership – President Mary Ellen Garrett discussed current membership list and if will do a Call-A-Thon, National AGA has sent materials over on how –to do. Membership directors will email members whom have not renewed by end of this week, in early May re-review, and determine if will do a Call-A-Thon to non-renewals.
Programs and Technical – No report received.
Chapter Calendar – Added to Calendar Budget Class Dates: May 16, May 23, and May 30, 2017.
PDT Follow-Up – Surveys from participants is to be reviewed, Estimate Revenue PDT about $25,000 and Estimate Expenses $20,000, therefore estimated profit of $5,000. Discussed how to have seating setup next year, along with have a register date and late registration charge, and if have concurrent sessions have them chosen ahead of time to help with seating setup. Next year plan to have 8 chairs for each table. The final count of attendees is still being tallied along with CPE’s to be issued to participants.
Other Business: May board meeting will be discussing dates for 2018 PDT. In addition, determine next year’s officers and get a nominating committee together.
Adjournment - The meeting adjourned at 12:37 PM
The next meeting is to be on Tuesday May 16, 2017 at Department of Legislative Audit Conference Room at 12 p.m. CST.
Respectfully Submitted,
Teresa Evans
SD Chapter Secretary, 2016-2017