Central South Dakota Chapter Executive Committee Minutes March 14, 2017 12:01 PM
President Mary Ellen Garrett called the meeting to order. Members present: Sarah Burtt, Teresa Evans, Seth Hipple, Tonya Johnson, Heather Nachtigal, Jennifer Schrempp, Keith Senger, and Amanda Werre. Members absent: Matthew Fickbohm, Jessica Huber, and Beth Leidholt.
Review of Agenda and Additional Items: Items to discuss under Other Business is SLM to be held in Kansas City in May 2017 who will be attending and about the Nominating Committee.
Approve Minutes - Amanda Werre motioned to approve, Jennifer Schrempp seconded the motion, all members present approved the minutes of the February 14, 2017 meeting as presented. Motion carried.
Treasurer’s Report – The Chapter received $1,295.00 in PDC registration fees. The Chapter had two expenses during February: Post Office Box rent $74.00 and food for the AGA Speaker Luncheon $81.61, leaving an account balance of $21,741.80. The President declared the Treasurer’s Report to be filed as presented.
Old Business - Follow up of Chapter Speaker Luncheon on March 8 Topic: Unclaimed Property, members present enjoyed the speaker.
Accountability –AGA National sent a letter with suggestions for next year’s CCR (Citizen Centric Report). Our chapter did receive Excellence Letter for this year’s CCR
Bylaws and Procedures Update –President Mary Ellen Garrett informed members’ present need to have already had a nominating committee chosen by January. If you have chapter members whom are interested in the Nominating Committee email President Mary Ellen Garrett.
Certification –Heather Nachtigal submitted the CGFM Month Proclamation to the Governor’s Office, however due to timing, a request has been submitted to proclaim the last week of March as CGFM Week.
Communications – Jennifer Schrempp plans to have a newsletter out by end of March, please email photos to Jennifer from recent events: Speaker Luncheon and Backpack filling.
Community Service – Seth Hipple said the Backpack filling went well. The Budget class went very well and six people attended. Seth will be setting up another budget class to be scheduled for Tuesdays in May on 16, 23, 30, and will reach out to PARS Director to setup location.
Education – No report received.
Membership – There are two new members for February. Tonya Johnson reported to date we have added five new members. Tonya sent a letter out to financial officers and cities officers about the upcoming PDT. Tonya mentioned there are many members not renewed yet. We shall send email out as reminder to renew before end of March.
Programs and Technical – Nothing to report. The chapter website needs to be up end of May for our chapter to get points.
Chapter Calendar - Nothing added to calendar. Reminder next meeting will be on April 18.
PDT Planning –
PDT Registrations – Matthew has the current count, was not able to be present for the meeting.
Door Prizes – The two big prizes for the raffles is a Fitbit and Google Chrome Home and freebies for attendees. President Mary Ellen Garrett has submitted application to City of Pierre for approval to hold the two raffles at the PDT. The tickets for the raffle will be $1.00, the raffle funds are going to Feeding SD, and National will match the donation. If we can get a banner to have at the table of prizes so attendees know about the funds benefiting Feeding SD. The freebies will be the AGA blue drink cups filled with candy and gift cards of varying denominations. Everyone will be in drawing for an AGA cup. The raffle is optional.
Lunch/Snack Menu – Day One: Morning Snack: Roll, Lunch: Taco Bar, Afternoon Snack: Snack Mix, Day Two: Morning Snack: Fruit and Afternoon Snack: Sundae Bar
Other Logistics for Conference- need people to assist with Registration tables on both days of PDT, Tonya Johnson and Jennifer Schrempp volunteered to help on both days.
Other Business: SLM in Kansas City President-elect Seth Hipple may attend and another person can attend. It is in Kansas City and will be May 4-6, 2017. The two 1099’s miscellaneous for 2016 have been sent out and filed with IRS by chapter President Mary Ellen Garrett.
Adjournment - The meeting adjourned at 12:54 PM
The next meeting scheduled is on Tuesday April 18, 2017 at Department of Legislative Audit Conference Room at 12 p.m. CST.
Respectfully Submitted,
Teresa Evans
SD Chapter Secretary, 2016-2017