Central South Dakota Chapter Executive Committee Minutes September 13, 2016 12:00 PM
President Mary Ellen Garrett called the meeting to order. Members present: Sarah Burtt, Teresa Evans, Matthew Fickbohm, Seth Hipple, Jessica Huber via phone, Heather Nachtigal, and Amanda Werre.
Review of Agenda and additional items – Nothing to report.
Approve Minutes - The minutes of the August 9, 2016 meeting approved as presented. Matthew Fickbohm motioned to approve, Seth Hipple seconded, and motion carried.
Treasurer’s Report – There was no activity in the account in August. The account balance as of August 31 is $21, 968.11. President and all present approved the Treasurer’s Report.
Old Business - Heather Nachtigal still has name on checking account, per the bank the owner of the checking account would need to remove her name, and update the signature cards.
Accountability - Matthew Fickbohm and Jessica Huber are working on Chapter Citizen Centric Report (CCR), discussed how to report the 2016 PDC since it crosses over fiscal years, provide the breakout expenses for March 2016, and if going forward the expenses to be listed out.
Bylaws and Procedures Update – Nothing to report.
Certification – Nothing to report.
Communications – Due to Director of Communications Jennifer Schrempp being out on leave, Matthew Fickbohm volunteered to get newsletter put together. Send articles to Matthew by end of the month for the newsletter, include the webinar dates along with request to RSVP, and Chapter Citizen Centric Report will be included.
Community Service – Set dates for Budget Class, planning on October 4, 11, and 18, ten people have signed up for this class, and need to give two-three week notice to Executive Director of Pierre Area Referral Service (PARS) and if interested we can look at choosing more dates for the Backpack Program.
Education – Jessica Huber is working on lunch topics and getting a speaker for Taxes scheduled for December 2016 or January 2017. Sarah Burtt has first half of the webinars reserved in Matthew Training Center. President Mary Ellen Garrett suggested for lunch topics: Constitutional Officers, Treasurer and Auditor together, Schools and Public lands, Public Utilities Commission, Unclaimed Property. Seth Hipple will reach out the Unclaimed Property and get a date set. On November 1, 2016 Networking Up is a one CPE members only training. Matthew said PDC topics are useful (for luncheons), will follow-up on providing in-depth Excel training , offer breakout sessions for Uniform Grant Guidance and Internal Control for 2017 PDC. Next meeting in October 2016 will review survey from 2016 PDC.
Membership – No new members for August 2016.
Programs and Technical – Sarah Burtt website in process and we do have enough content for it.
National Update – Friday September 16 there is a teleconference of Chapter Presidents.
Chapter Calendar - President Mary Ellen Garrett annual report accomplishments and services to Members are due September 30, 2016 and should be within the CCR.
By-Laws: CEC Responsibilities - Directors are to provide an outline of their duties and responsibilities by October 11, 2016 email to President Mary Ellen Garrett.
The meeting adjourned at 12:31 PM.
Respectfully Submitted,
Teresa Evans
Central SD Chapter Secretary, 2016-2017