PDT 2025 - Sponsor & Exhibitor Resource Center
Deliverables Deadlines:
ASAP
Between June 16- Juy 18
Friday, June 28
Others:
Questions— Please contact Monica Cordova at mcordova@agacgfm.org
Complimentary Registrations
Sponsors-- Please forward full names, tiles and email address of all your participants or download the Sponsor Registration form here and email it to mcordova@agacgfm.org ASAP.
- Platinum- 12 virtual, 6 in-person
- Gold- 10 virtual, 4 in-person
- Silver- 8 virtual, 2 in-person
- Bronze- 5 virtual, 1 in-person
Small Business Platinum Sponsor -- Please forward full names, tiles and email address of all your participants or downolad form here and email it to mcordova@agacgfm.org ASAP.
- Three (3) in-person
- Three (3) virtual
Exhibitors -- Please forward full names, tiles and email address of all your participants or download the Complimentary Exhibitor Registration form here and email it to mcordova@agacgfm.org ASAP.
- Three (3) complimentary booth staff registrations
Notes:
- To register additional paid exhibitor on-site personnel at $200.00 each, please download the paid exhibitor registration form here and email it to mcordova@agacgfm.org ASAP.
- Exhibitor Registration Includes access to all functions held in the Solutions Hall only. Lunch is not included. Exhibitor registration does not include CPEs.
- Sponsor in-person registration includes all functions held in the Solutions Hall, Lunch and up to 24 CPEs per attendee.
Hotel Information
- Hotel rate: Government rate of $217 government per diem plus $2.50 city tax, 7% hotel tax and 9.25% state tax per night (9.75% state tax per night starting 2/1/25) (subject to change).
- Important Note: You and your participants need to be registered first for PDT25 in order to receive the hotel reservation link. All participants will receive the hotel reservation link after registering for PDT25.
- AGA has the right to cancel your room if you are not registered for PDT 2025.
- Visit the PDT 2025 Training Location & Hotel Information.
Bag Stuffers (Sponsors only)
- Each company is limited to one (1) item per bag, unless AGA authorized an additional bag stuffer item.
- All giveaway items and/or bag stuffers (except for company literature) must be approved by AGA. Please contract mcordova@agacgfm.org to confirm your items and # of boxes.
- There is no exclusivity on giveaway items, except for notebooks and bags which are exclusive to AGA.
- To be sure there are enough for each attendee, please plan to provide 1,200 copies/pieces.
- Bag stuffers/sponsor giveaways must arrive at the AGA National Office between June 16—27, 2025 . Bag stuffers shipped after June 27th will not be included in attendee bags, no exceptions!
- Please ship to AGA, Attention: AGA PDT 2025 Bag Stuffer/Company name, 2208 Mount Vernon Avenue, Alexandria, VA 22301. You are responsible in confirming delivery of your bag stuffers with our office.
Commercial Video (Sponsors only)
- Upload video file here and save it as "Company Name PDT 2025”. This video will be showcased in the PDT 2025 Virtual Player (.mp4 format only)
On-site Booth Furnishing (Exhibitors only)
- 10’ x 10’ booth space with 8' high backdrop and 3' high side drape in show colors. Includes two chairs, one wastebasket and one ID sign with company name and booth number. View the floorplan here
- You will receive and email from Patrick Thurston -pthurston@arataexpo.com with instructions and your unique login to access the exhibitor service manual online. Don't forget to order before June 28 to take advantage of the discounted price.
- Advance Booth Shipping Address (shipments must be received between June 25 and July 18, 2025).
To: Name of Exhibiting Company and Booth Number
For: AGA PDT 2025 – Show Management
c/o: Arata Expositions, Inc.
Wearhouse Name: SAIS-NSH
1625 Corporate Place
LaVergne, TN 37086
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Receiving deadline for advanced freight is July 18, 2025. Arata will continue receiving freight at the advanced warehouse through July 22, 2025. Freight received from July 19 through July 22 will incur a late surcharge. Warehouse will be closed on Friday, July 4, 2025. Receiving hours are 9:00am - 3:00pm Monday-Friday.
Additional service forms included in the PDT 2025 Exhibitor Manual:
On-site Solutions Hall Schedule (Rayman B1-B3)
View Solutions Hall Floor Plan
For more details, please review the full agenda here:
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Sun. July 27
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Mon. July 28
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Tues. July 29
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8am-4:00pm Booth Setup
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7am-6:15pm Solutions Hall Open (closed noon-1pm)
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7am-4:05pm Solutions Hall Open (closed noon-1pm)
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5-7pm Welcome Event in Solutions Hall
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7-8am Continental Breakfast in Solutions Hall
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7-8am Continental Breakfast in Solutions Hall
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9:45-10:30am Coffee Break in Solutions Hall
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10:05-10:45am Coffee Break in Solutions Hall
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3:25-4pm Coffee Break in Solutions Hall
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3:20-4pm Coffee Break in Solutions Hall (last chance to network with exhibitors)
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4:50 -6:15pm Monday Event in Solutions Hall
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4:15-6:30pm Booth dismantle/move out
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- Pre- and post-event registration mailing list in excel format— to be sent by AGA on July 3 & July 25 respectively.
Maximize your participation through self-promotion! Let attendees know you’re excited to engage with them at PDT.
Social Media- Please use the hashtag #PDT25 and @agacgfm on Twitter and/or Facebook. Feel free to use the suggested posts below or use your own words:
Download the respective Sponsor and/or Exhibitor social media images!
Email: Use the pre-event registration mailing list to send a promotional email to attendees. The pre-event registration mailing list is provided as an Excel spreadsheet and will be sent July 3.
Use incentives: Use incentives: Consider offering an incentive to draw people to your booth, and run promotions through social media or email to let attendees know to visit your booth.
Onsite Solutions Hall Passport: Each attendee will receive a card in their bag that lists your company name. Attendees will visit your booth to get a stamp or signature on their card. All completed cards will be eligible to win prizes.